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Online/Hybrid Course Approval Process: Detailed Overview

The steps below apply to all faculty, whether you are interested in teaching a course that is already offered in online/hybrid format or one that is new to online delivery. Got a question such as Who Needs to Submit Proposals for Online/Hybrid Teaching? Visit our FAQ.

  1. Faculty Skills Development & Research

  2. Proposal Development & Subdivision/Dean Approval

  3. Submission of the Proposal (Web-based)

  4. Proposal Review, Feedback, & Revision

  5. Course Demonstration (for first-time online/hybrid instructors only)

1. Faculty Skills Development & Research:

Faculty should examine their own skills regarding online teaching (including technology) and gather research. If the proposed course will involve the use of new technologies, the faculty member should define a timeline and roadmap of training required before the course may be delivered effectively.

Blackboard: Blackboard is the supported Learning Management System (LMS) at Chabot-Las Positas Community College District. If you choose to use Blackboard, check out the resources available to students and instructors. If you plan to teach with Blackboard, the COOL and Online Teaching Support Staff strongly recommend that before attempting to teach online, you use Blackboard for your current on-campus courses - Get started with Blackboard.

Online Course Consultation: View the Online Course Consultation website (this website contains resources on how to transition your course to the online or hybrid format, along with aspects to consider regarding site and course design). Some key questions you might want to focus upon include:

  • Who will be taking this class? What learning skills will be required for students to be successful?
  • What are the MOST important concepts, demonstrations, discussions, and activities that you do in this class in its current on-campus format? How will you accomplish these via distance delivery modes? If a fully online delivery mode might not be optimal, how can you architect a hybrid class with flexible on-campus meetings, or create alternative assignments that will encourage equivalent learning?
  • Where is this class being offered in similar online or hybrid online modes? What can we emulate? What additional technologies or services will be required?
  • How will the online course meet existing (or new) course outline requirements?
  • What combination of resources will be required for students?
  • How will you assess the success of the delivery modes?

Library: Read "What distance education instructors need to know about Chabot Library Services"

DE Guidelines: Read the Guidelines for Distance Education Review (from the curriculum handbook).

Consult with Experienced Colleagues: Contact colleagues on-campus with experience in online delivery, as well as colleagues at other campuses already offering similar curricula in online/hybrid formats (these contacts will need to be documented in your proposal). Involve members of your subdivision, ask them to share the strengths and weaknesses of possible media and delivery approaches.


2. Proposal Development & Subdivision / Dean Approval:

Review the type questions (needs/benefits to students, contact hour activities, instructor-student interaction, student-student interaction, methods of assessments) asked on the Online/Hybrid Course Proposal Form (you can view the form without submitting). Our web-based  form that we are piloting during Fall 2015 allows for easier web-based sharing with colleagues.

Working with members of the Committee on Online Learning, divisional colleagues, your dean, experienced online faculty, along with Online Teaching Support staff, develop the proposal for your online/hybrid course. This proposal should be shared with and approved by subdivision colleagues and your dean (details below). You can generate a DRAFT of your proposal, which you can share with others, by way of the following steps:

1) Enter your responses using the Online/Hybrid Course Proposal Form. Submit this form to generate a DRAFT of your proposal document.

2) Upon submission, check your email inbox for a link to further edit your proposal document.

3) When you are ready to share your proposal document with colleagues and/or the Division Dean for review and approval, review the instructions at the bottom of your proposal document.

Review the proposal formally with your division colleagues and Dean. Note that formal review means more than casual consultation in the hallway; we suggest that a meeting be called with all subdivision colleagues invited, and a formal vote be taken about the online course proposal.

If colleagues in the subdivision are not in favor of the proposal as formulated, seek ways to explore online delivery with existing classes to gain data and input about the viability of the approaches. But do not allow lack of understanding and familiarity with the online medium to be a roadblock to innovation. Criticism of the approach should be based not upon, "I don't think it will work" but rather upon specific pieces of the course content and outline that are not addressed in the proposed format. Use criticism constructively; look for existing, successful implementations at other institutions as evidence online delivery modes CAN be offered effectively


3. Submission of the Proposal (Web-based!):

Once you have obtained preliminary support and/or approval from colleagues and your Division Dean for offering the course in online/hybrid format, the next step is to submit (or, if you already created a draft, edit as needed) the proposal using the web-based form.

1) (If you haven't already), create your proposal document by submitting the Online/Hybrid Course Proposal Form.

2) Upon submission, check your email inbox for a link to further edit your proposal document. You can edit your proposal up until the proposal deadline.

3) When you are ready to share your proposal document with colleagues and/or the Division Dean for review and approval, review the instructions at the bottom of your proposal document on how to share with others.

After the proposal deadline (tbd), your proposal will be automatically assigned to a COOL Review Team (3-5 faculty). You do not need to forward or email your proposal - it's online!

4. Proposal Review, Feedback, & Revision:

After the proposal deadline, a review team from the COOL will be assigned to review your proposal. COOL review teams usually consist of 3-5 members of the COOL. Your review team will review your proposal and then provide feedback, comments, and (if applicable) suggestions for revision. You will be required to respond to the feedback, and if requested, revise your proposal as needed.

5. Course Demonstration (for first-time online/hybrid instructors only):

First-time online/hybrid instructors are required to provide a demonstration of their proposed online/hybrid course site to the assigned review team. Please prepare your course site with the overall course organization plus 2 weeks of content. While developing your course site, you may find the Online / Hybrid Course Review Checklist form of recommended best practices helpful.

Faculty planning to use Blackboard can use the actual Blackboard site they plan to use (if they are teaching the course during the following semester and Blackboard course sites for that semester are available for setup) to teach the course, or they can request a developmental course site.

The demonstration will be conducted by way of each review team member logging in asynchronously to your course site in Blackboard as a student. To ensure a consistent review, team members will be using the Online / Hybrid Course Review Checklist form as a guide while reviewing your course site.

Ideally, course demonstrations will take place during the last month of the semester, and conclude prior to finals week.


Faculty who submitted proposals will receive notification on the status of their proposals.

The final list of proposals and their status will be posted on the proposals section of the COOL website.




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