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Online/Hybrid Course Approval Process: Detailed Overview

The steps below apply to all faculty, whether you are interested in teaching a course that is already offered in online/hybrid format or one that is new to online delivery.

  1. Faculty Skills Development & Research

  2. Proposal Writing & Subdivision/Dean Approval

  3. Submission of the Proposal (Paperless!)

  4. Proposal Review, Feedback, & Revision

  5. Course Demonstration (for first-time online/hybrid instructors only)

1. Faculty Skills Development & Research:

Faculty should examine their own skills regarding online teaching (including technology) and gather research. If the proposed course will involve the use of new technologies, the faculty member should define a timeline and roadmap of training required before the course may be delivered effectively.

Blackboard: Blackboard is the supported Online Course Management System at Chabot-Las Positas Community College District. If you choose to use Blackboard, check out the resources available to students and instructors. If you plan to teach with Blackboard, the COOL and Online Teaching Support Staff strongly recommend that before attempting to teach online, you use Blackboard for your current on-campus courses - Get started with Blackboard.

Online Course Consultation: View the Online Course Consultation website (this website contains resources on how to transition your course to the online or hybrid format, along with aspects to consider regarding site and course design). Some key questions you might want to focus upon include:

  • Who will be taking this class? What learning skills will be required for students to be successful?
  • What are the MOST important concepts, demonstrations, discussions, and activities that you do in this class in its current on-campus format? How will you accomplish these via distance delivery modes? If a fully online delivery mode might not be optimal, how can you architect a hybrid class with flexible on-campus meetings, or create alternative assignments that will encourage equivalent learning?
  • Where is this class being offered in similar online or hybrid online modes? What can we emulate? What additional technologies or services will be required?
  • How will the online course meet existing (or new) course outline requirements?
  • What combination of resources will be required for students?
  • How will you assess the success of the delivery modes?

Library: Read "What distance education instructors need to know about Chabot Library Services"

DE Guidelines: Read the Guidelines for Distance Education Review (from the curriculum handbook).

Consult with Experienced Colleagues: Contact colleagues on-campus with experience in online delivery, as well as colleagues at other campuses already offering similar curricula in online/hybrid formats (these contacts will need to be documented in your proposal). Involve members of your subdivision, ask them to share the strengths and weaknesses of possible media and delivery approaches.

Faculty Website: In order to provide information about your course to your students prior to the start of the semester, you may also want to create a Faculty Website (outside of Blackboard).


2. Proposal Writing & Subdivision / Dean Approval:

Make sure that you obtain the most current Proposal Form. This form will have specific questions to answer, steps, and  required signatures. Save a copy of the Proposal Form so that you can type directly on the form to complete the required elements.

Working with members of the Committee on Online Learning, divisional colleagues, your dean, experienced online faculty, along with Online Teaching Support staff, create a proposal for your online/hybrid course. This proposal should be shared with and approved by subdivision colleagues and your dean (details below).

Review the proposal formally with your division colleagues and Dean. Note that formal review means more than casual consultation in the hallway; we suggest that a meeting be called with all subdivision colleagues invited, and a formal vote be taken about the online course proposal.

If colleagues in the subdivision are not in favor of the proposal as formulated, seek ways to explore online delivery with existing classes to gain data and input about the viability of the approaches. But do not allow lack of understanding and familiarity with the online medium to be a roadblock to innovation. Criticism of the approach should be based not upon, "I don't think it will work" but rather upon specific pieces of the course content and outline that are not addressed in the proposed format. Use criticism constructively; look for existing, successful implementations at other institutions as evidence online delivery modes CAN be offered effectively


3. Submission of the Proposal (Paperless!):

After your proposal is approved by your colleagues, please submit a completed Course Proposal Form via email attachment to your Division Dean, who will submit it to the COOL Co-Chairs. Upon approval, the dean will "sign" the proposal form by typing their name, checking the acknowledgement box, and providing a date of approval within the form. The dean will then forward the proposal form to the COOL Co-Chairs.

How to Submit the Proposal (COMPLETELY PAPERLESS)

Prior to the deadline, submit a completed Course Proposal Form via email attachment to your Division Dean, who, upon approval, will submit it to the COOL Co-Chairs.

4. Proposal Review, Feedback, & Revision:

Proposal Review Stage 1: Review & Feedback (COOL Team Members)

After you proposal has been received by the COOL Co-Chairs, a review team from the COOL will be assigned to review your proposal. COOL review teams usually consist of 3-5 members of the COOL. Your review team will review your proposal and then provide feedback, comments, and (if applicable) suggestions for revision.

Proposal Review Stage 2: Respond to Feedback (Proposing Faculty)

Feedback on your course proposal from your review team will be available within a few weeks. Instructions will be provided to you on how to access the feedback & comments, which will be posted in the the COOL Proposal Reviews area of the Blackboard Online Learning Team (BOLT) site. Please read and reply to this feedback. Note that you may also be asked to revise your proposal. Once you have completed all requirements or revisions, the COOL Chair will inform you on the status of your proposal.

5. Course Demonstration (for first-time online/hybrid instructors only):

First-time online/hybrid instructors are required to provide a demonstration of their proposed online/hybrid course site to the assigned review team. Please prepare your course site with the overall course organization plus 2 weeks of content. While developing your course site, you may find the Online / Hybrid Course Review Checklist form of recommended best practices helpful.

Faculty planning to use Blackboard can use the actual Blackboard site they plan to use to teach the course, or they can request a developmental course site.

The demonstration will be conducted by way of each review team member logging in asynchronously to your course site in Blackboard as a student. To ensure a consistent review, team members will be using the Online / Hybrid Course Review Checklist form as a guide while reviewing your course site.

Ideally, course demonstrations will take place during the last month of the semester, and conclude prior to finals week.






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