Online/Hybrid Course Approval Process: Detailed Overview
The steps below apply to all faculty, whether you are interested in teaching a course that is already offered in online/hybrid format or one that is new to online delivery.
Faculty should examine their own skills regarding online teaching (including technology) and gather research. If the proposed course will involve the use of new technologies, the faculty member should define a timeline and roadmap of training required before the course may be delivered effectively.
Blackboard: Blackboard is the supported Online Course Management System at Chabot-Las Positas Community College District. If you choose to use Blackboard, check out theresources available to students and instructors. If you plan to teach with Blackboard, the COOL and Online Teaching Support Staff strongly recommend that before attempting to teach online, you use Blackboard for your current on-campus courses - Get started with Blackboard.
Online Course Consultation: View the Online Course Consultation website (this website contains resources on how to transition your course to the online or hybrid format, along with aspects to consider regarding site and course design). Some key questions you might want to focus upon include:
DE Guidelines: Read the Guidelines for Distance Education Review (from the curriculum handbook).
Consult with Experienced Colleagues: Contact colleagues on-campus with experience in online delivery, as well as colleagues at other campuses already offering similar curricula in online/hybrid formats (these contacts will need to be documented in your proposal). Involve members of your subdivision, ask them to share the strengths and weaknesses of possible media and delivery approaches.
Faculty Website: In order to provide information about your course to your students prior to the start of the semester, you may also want to create a Faculty Website (outside of Blackboard).
Make sure that you obtain the most current Proposal Form. This form will have specific questions to answer, steps, and required signatures. Save a copy of the Proposal Form so that you can type directly on the form to complete the required elements.
Working with members of the Committee on Online Learning, divisional colleagues, your dean, experienced online faculty, along with Online Teaching Support staff, create a proposal for your online/hybrid course. This proposal should be shared with and approved by subdivision colleagues and your dean (details below).
Review the proposal formally with your division colleagues and Dean. Note that formal review means more than casual consultation in the hallway; we suggest that a meeting be called with all subdivision colleagues invited, and a formal vote be taken about the online course proposal.
If colleagues in the subdivision are not in favor of the proposal as formulated, seek ways to explore online delivery with existing classes to gain data and input about the viability of the approaches. But do not allow lack of understanding and familiarity with the online medium to be a roadblock to innovation. Criticism of the approach should be based not upon, "I don't think it will work" but rather upon specific pieces of the course content and outline that are not addressed in the proposed format. Use criticism constructively; look for existing, successful implementations at other institutions as evidence online delivery modes CAN be offered effectively
After your proposal is approved by your colleagues, please submit a completed Course Proposal Form via email attachment to your Division Dean, who will submit it to the COOL Co-Chairs. Upon approval, the dean will "sign" the proposal form by typing their name, checking the acknowledgement box, and providing a date of approval within the form. The dean will then forward the proposal form to the COOL Co-Chairs.
Course Proposal Deadlines
Course Proposal Deadlines are typically (but subject to change):
How to Submit the Proposal (COMPLETELY PAPERLESS)
Proposal Review Stage 1: Review & Feedback (COOL Team Members)
After you proposal has been received by the COOL Co-Chairs, a review team from the COOL will be assigned to review your proposal. COOL review teams usually consist of 3-5 members of the COOL. Your review team will review your proposal and then provide feedback, comments, and (if applicable) suggestions for revision.
Proposal Review Stage 2: Respond to Feeback (Proposing Faculty)
Feedback on your course proposal from your review team will be available within a few weeks. Instructions will be provided to you on how to access the feedback & comments, which will be posted in the the COOL Proposal Reviews area of the Blackboard Online Learning Team (BOLT) site. Please read and reply to this feedback. Note that you may also be asked to revise your proposal. Once you have completed all requirements or revisions, the COOL Chair will inform you on the status of your proposal.
First-time online/hybrid instructors are required to provide a demonstration of their proposed online/hybrid course site to the assigned review team. Please prepare your course site with the overall course organization plus 2 weeks of content. Faculty planning to use Blackboard can use the actual Blackboard site they plan to use to teach the course, or they can request a developmental course site.
The demonstration will be conducted by way of each review team member logging in asynchronously to your course site in Blackboard as a student. When you are ready to provide a demonstration of your course site, please notify the chair/chairs of the COOL and/or submit a request using the Request for Site Access form (please indicate "COOL Review" in the fields).
Ideally, course demonstrations will take place in the second-to-last month of the semester, and conclude prior to finals week.
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