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Online/Hybrid Course Delivery Approval Process

The steps below apply to all faculty, whether you are interested in teaching a course that is already offered in online/hybrid format or one that is new to online delivery. Got a question such as Who Needs to Submit Proposals for Online/Hybrid Teaching? Visit our FAQ.

  1. Preliminary Research and Skills Development
  2. Proposal Development & Consultation with Colleagues/Subdivision
  3. Division Dean Review/Approval
  4. Proposal Review, Feedback, & Revision
  5. Course Site Review (for first-time online/hybrid instructors only)

Preliminary Research & Skills Development

Faculty should examine their own skills regarding online teaching (including technology) and gather research. If the proposed course will involve the use of new technologies, the faculty member should define a timeline and roadmap of training required before the course may be delivered effectively.

Some key questions/considerations you might want to focus upon include:

  • Who will be taking this class, and what learning skills will be required for students to be successful?
  • What are the MOST important concepts, demonstrations, discussions, and activities that you do in this class in its current on-campus format, and how will you accomplish these via distance delivery modes?
  • If a fully online delivery mode might not be optimal, how can you architect a hybrid class with flexible on-campus meetings, or create alternative assignments that will encourage equivalent learning?
  • What additional technologies, services, or resources will be required for this course and for students?
  • How will the online course meet existing (or new) course outline requirements?
  • How will you assess the success of the delivery modes?

Resources to Research

Training Opportunities 

@ONE The @ONE Project makes it easy for California Community College faculty and staff to learn about technology that will enhance student learning and success. @ONE’s programs provide training and online resources for free - or at a very low cost - thanks to funding from the CCC Chancellor's Office. Each year, @ONE offers over 100 trainings in the form of desktop webinars, online courses, online teaching certification, as well as self-paced training. Workshops are taught by knowledgeable instructors who tailor their content to the specifics of the community college setting.
Chabot Blackboard is the supported Learning Management System (LMS) at Chabot-Las Positas Community College District. If you choose to use Blackboard, check out the resources available to students and instructors. If you plan to teach with Blackboard, the COOL and Online Teaching Support Staff strongly recommend that before attempting to teach online, you use Blackboard for your current on-campus courses - Get started with Blackboard.

Proposal Development & Consultation with Colleagues/Subdivision

The COOL team is focused on helping our colleagues across the college develop sound, workable delivery plans that mesh with student capabilities, available and accessible technologies, and documented best practices for online education. We do ask that proposing faculty follow the consultative process, as colleagues with prior experience teaching the class, and/or teaching online, can often add significant value to ground proposals to the reality of what our students can do.

If colleagues in the subdivision are not in favor of the proposal as formulated, seek ways to explore online delivery with existing classes to gain data and input about the viability of the approaches. Ask for clarification on specific pieces of the course content and outline that are not addressed in the proposed format. Use criticism constructively; look for existing, successful implementations at other institutions as evidence online delivery modes CAN be offered effectively.

Issues related to the scheduling of classes and actual instructor assignments for those classes remain with the divisions, and are ultimately decided upon by the Deans; if the COOL team feels as though the documented review process hasn't been followed, or we are worried that the delivery plan proposed isn't workable, we share those concerns with the Deans.

As part of the COOL efforts to streamline the proposal process, a web-based form now in place allows for improved flow of proposal submission, sharing with subdivision colleagues & the review team from the COOL, as well as revising, reviewing, and obtaining dean approval. If review of a draft of your proposal is required by subdivision colleagues, you will have a chance to share the document with colleagues after you submit a draft using the web-based form.

  1. Prior to submitting your proposal, please consult with your Division Dean and subdivision colleagues to secure preliminary support for offering this course in online/hybrid format, following any required protocol for your division. If review of a draft of your proposal is required, you will have a chance to share the document with colleagues after you submit a draft using the web-based form. Ideally, the discipline faculty providing feedback would also be experienced in teaching online/hybrid courses, though this may not be possible in all disciplines. Please note that after you will also need to obtain "formal" approval from the Dean and feedback from your discipline colleagues on your completed proposal (detailed instructions on form).

  2. Enter your responses using the Online/Hybrid Course Proposal Form. Submit this form to generate a DRAFT of your proposal document (a Google Doc). Prior to submitting the proposal, you may want to first review the type questions asked on the form (needs/benefits to students, contact hour activities, instructor-student interaction, student-student interaction, methods of assessments) by viewing proposals submitted in the past.

 proposal form

  1. Upon submission of the proposal form, check your email inbox for a link to further edit your proposal document. You will also be provided options for sharing with colleagues. Be sure to keep a record of any concerns or recommendations, which you will list and summarize within the proposal.

 

Division Dean Review / Approval

Approval by your Division Dean is required prior to COOL Team review. When you are ready to share your proposal document with your Division Dean for review and approval, review and complete the instructions at the bottom of the proposal document that was sent to your email inbox immediately after submitting your proposal.

Issues related to the scheduling of classes and actual instructor assignments for those classes remain with the divisions, and are ultimately decided upon by the Deans; if the COOL team feels as though the documented review process hasn't been followed, or we are worried that the delivery plan proposed isn't workable, we share those concerns with the Deans.

Proposal Review, Feedback, & Revision

After the proposal deadline, a review team from the COOL will be assigned to review your proposal. COOL review teams usually consist of 3-5 members of the COOL. Your review team will review your proposal and then provide feedback, comments, and (if applicable) suggestions for revision. You will be required to respond to the feedback, and if requested, revise your proposal as needed.

Course Site Review (for first-time online/hybrid instructors only)

Instructors teaching in online or hybrid delivery at Chabot College for the first time are required to undergo a formative Course Site Review of their proposed online/hybrid course site to the assigned review team. The review provides an opportunity to receive constructive feedback and suggestions from faculty experienced teaching in online or hybrid format. Typically, Course Site Reviews take place at the end of the instructional semester for which the proposal was submitted.

You will be asked to prepare your course site with overall course organization plus two weeks of content. While developing your course site, we strongly recommend that you take in consideration best practices listed on the Online / Hybrid Course Review Checklist form, which will be used as a guide by the team reviewing your site.

While designing and developing your course site, you might also consider referencing the Online Education Initiative (OEI) Course Design Rubric (Rubric), which contains the online course design standards developed and adopted by the OEI. The Rubric is intended to establish standards relating to course design, interaction and collaboration, assessment, learner support, and accessibility in order to ensure the provision of a high quality learning environment that promotes student success and conforms to existing regulations.

Faculty who plan to use the supported LMS for their course may have the option to use a developmental or the actual course site for the review, depending on the time of year and/or whether actual site requests are being accepted. Note that a developmental course site will eventually need to be copied over into that actual or "live" course site.

Canvas Question: I'm teaching this course for the first time in Spring 2017. Can I use Canvas for my Course Site Review? As of November 2016, Chabot College is in the process of signing an agreement with Canvas. As the earliest faculty may be able to use Canvas is Summer 2017, the supported LMS (Learning Management System) at Chabot for Spring 2017 will continue to be Blackboard (which will be available to faculty through Spring 2018). Therefore, faculty who are approved to teach a course for Spring 2017 and who are planning to use the supported campus LMS should plan to use Blackboard for the Course Site Review. During the development of your course site, we strongly recommend that faculty develop and save copies of all of the content they create separately from any LMS for easier migration.

Once your site is ready for review, the review team assigned to your proposal will access your course site with student-level access. To encourage a consistent review, team members will be using the checklist form linked above.

Course Site Review - A Recommended "To-Do" Checklist

Below are some recommended steps for completing the Course Site Review:

  1. Check out the resources on the Chabot College Online Teaching page.

  2. Review the Online / Hybrid Course Review Checklist form and perhaps the OEI Course Design Rubric.

  3. If you plan to use the college-supported LMS, request a course site. Typically, you will request a developmental course site. However, you might be able to request a "live" course site depending on the time of year and IF you have been assigned to teach the course already:

  4. When your site is ready, Let the COOL Chairs know which site to use for the Course Site Review (Google Form). The user "cc-cool" will be enrolled in the site as a student. Please make sure that the site is available to students for this purpose. (If needed: how to make a Bb site available to students).

Additional Resources:

  • Want to view a sample online course? Complete the online form, including the note "View a Sample Online Course" in the provided text box under questions, comments, or more details.
  • Need to share your site with others for feedback? Request site access.
 
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