Online Course Approval Process: Detailed Overview
The steps below apply to all faculty, whether you are interested in teaching a course that is already offered in online/hybrid format or one that is new to online delivery.
1. Faculty Skills Development &
Timeline of approval process deadlines: Fall 2013 Timeline
Faculty should examine their own skills regarding online teaching (including technology) and gather research. If the proposed course will involve the use of new technologies, the faculty member should define a timeline and roadmap of training required before the course may be delivered effectively.
Blackboard:Blackboard is the supported Online Course Management System at Chabot-Las Positas Community College District. If you choose to use Blackboard, check out the resources available to students and instructors. If you plan to teach with Blackboard, the COOL and Online Teaching Support Staff strongly recommend that before attempting to teach online, you use Blackboard for your current on-campus courses - Get started with Blackboard.
Online Course Consultation: View the Online Course Consultation website (this website contains resources on how to transition your course to the online or hybrid format, along with aspects to consider regarding site and course design). Some key questions you might want to focus upon include:
Library: Read"What distance education instructors need to know about Chabot Library Services"
DE Guidelines: Read the Guidelines for Distance Education Review (from the curriculum handbook).
Consult with Experienced Colleagues: Contact colleagues on-campus with experience in online delivery, as well as colleagues at other campuses already offering similar curricula in online/hybrid formats (these contacts will need to be documented in your proposal). Involve members of your subdivision, ask them to share the strengths and weaknesses of possible media and delivery approaches.
Faculty Website (optional): You may also want to create a Faculty Website in order to provide information to your students online (outside of Blackboard).
Make sure that you obtain the most current Proposal Form. This form will have specific questions to answer, steps, and required signatures. Save a copy of the Proposal Form so that you can type directly on the form to complete the required elements.
Working with members of the Committee on Online Learning, divisional colleagues, your dean, experienced online faculty, along with Online Teaching Support staff, create a proposal for your online/hybrid course. This proposal should be shared with and approved by subdivision colleagues and your dean (details below).
Review the proposal formally with your division colleagues and Dean. Note that formal review means more than casual consultation in the hallway; we suggest that a meeting be called with all subdivision colleagues invited, and a formal vote be taken about the online course proposal.
After your proposal is approved by your colleagues, submit your proposal to your Division Dean (signature will be required).
If colleagues in the subdivision are not in favor of the proposal as formulated, seek ways to explore online delivery with existing classes to gain data and input about the viability of the approaches. But do not allow lack of understanding and familiarity with the online medium to be a roadblock to innovation. Criticism of the approach should be based not upon, "I don't think it will work" but rather upon specific pieces of the course content and outline that are not addressed in the proposed format. Use criticism constructively; look for existing, successful implementations at other institutions as evidence online delivery modes CAN be offered effectively
Your Online Course Proposals must be submitted to the COOL in both hard-copy (with signatures) and digital for review. Please make sure that you submit your proposal by the posted deadline.
Course Proposal Deadlines are usually:
By the deadline, submit a completed Course Proposal Form via email attachment to the COOL Co-Chairs (Wanda Wong and Minta Winsor). Also, submit either a scanned copy or hard copy of your completed form with all required signatures through to the Wanda Wong.
Once you have submitted your proposal, a review team from the COOL will be assigned to review your proposal. COOL review teams usually consist of 3-5 members of the COOL.
Your review team will review your proposal in Blackboard in the "Blackboard Online Learning Team: BOLT" site within the "COOL Proposal Reviews" area. Feedback on your course proposal from your review team will be available within a few weeks. Please read and reply to this feedback, you may also be asked to revise your proposal. Once you have completed all requirements or revisions, the COOL Chair will inform you that your proposal has been approved.
First-time online/hybrid instructors are required to demonstrate their course site to their COOL review team (sometimes there will be different COOL members on your review team for the demonstration part of the process).
Please prepare course site with the overall organization plus 2 weeks of content. You will meet with the members of your COOL review team to present this Course Demonstration. We also encourage you to share the course with your colleagues, but this isn't required. Feedback will be provided both at your meeting and following the final committee vote.
Approximately two weeks before your course
“goes live,” you are required to have your course reviewed by the Instructional
Designer. This can be completed in-person or online. The Instructional Designer
will complete The Formative Evaluation Checklist. Once your course is ready for
the Formative Evaluation, please use the
Teaching/Blackboard Support Request form and indicate in the comments box
"Formative Evaluation" and the CRN of the course that should be reviewed.
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