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COUNSELING

Academic Probation & Dismissal Counseling

Probation
There are two types of probation: Academic and Progress. Students placed on Academic Probation level 1 will be required to submit a Success Contract to Counseling for review to identify the deficiencies that created the probation status, determine what actions are needed to resolve the problem, and to develop a course schedule for the upcoming semester. Counselors provide assistance to students on Academic or Progress Probation and those subject to dismissal by developing contracts for students in academic difficulty, making referrals to Psychology Counseling or other appropriate support courses as well as making referrals to the Learning Center for tutoring and other services and resources.

Academic Probation and Dismissal

A student who has attempted at least 12 semester units of college courses and has a cumulative grade point average of less than 2.0 will be placed on Academic Probation Level I.
A student on Academic Probation II who does not raise his/her cumulative grade point average to a 2.0 or higher in the following semester will be placed on Academic Probation Level II.
A student on Academic Probation II who does not raise his/her cumulative grade point average to a 2.0 or higher in the following semester of attendance will be dismissed. The first time a student is dismissed he or she may apply for readmission after one semester (summer session not included) of non-attendance. In the case of a second dismissal, the student may apply for readmission after 5 years of non-attendance. Summer session does not count as a semester in determining academic status.

Removal of Poor Academic Status
Once a student on academic probation raises his or her overall (cumulative) grade point average to a 2.0 (C), or higher, he/she will be taken off of Academic Probation status and will become a "student in good standing."

Progress Probation and Dismissal

Progress Probation is determined by the percentage of cumulative units with grades W, NC, or I (Poor Progress Grades). A student who has attempted 12 semester units of college course work will be placed on Progress Probation level I if 50% or more of the cumulative units attempted resulted in Poor Progress Grades.
A student on Progress Probation I who does not reduce his/her percentage of cumulative poor progress units to below 50% will be placed on Progress Probation II.
If a student on Progress Probation II continues to have 50% or more of his/her cumulative units made up of Poor Progress grades in the following semester, he/she will be dismissed. The first time a student is dismissed, he/she may apply for readmission after one semester (summer session not included) of non-attendance. In the case of a second dismissal, the student may apply for readmission after 5 years of non-attendance. Summer session does not count as a semester in determining progress status.

Removal of Poor Progress Status
In order to reverse poor progress status and become a student in good standing, a student must reduce the cumulative units W, NC or I grades to less than 50% of his/her total units attempted. Summer session does not count as a semester in determining progress status.

Frequently Asked Questions

How will I know if I am on probation?
Notification is always sent to students by conventional mail.  Students are strongly encouraged to check their academic status at the end of every semester in order to verify their performance levels.

What are my limitations as a student on Academic and/or Progress Probation?
You are encouraged to speak to a counselor in order to determine unit recommendations as well as how you can make up your deficiencies.

What does my cumulative Grade Point Average mean? 
Your cumulative GPA is the total average of your grades for all classes attempted.  Your cumulative total can go up or down depending on how you do in each semester.

Why should I speak to a counselor?
A counselor can assist you in many ways!  Counselors can help you with: setting up a class schedule, creating a student educational plan, provide information about majors, transfer planning, referral to campus/community resources, personal counseling, discuss how to develop better study skills and habits, and career and vocational counseling.  Make your appointment early!

When will I return to good academic standing?
You will return to good academic standing when you raise your cumulative GPA to at least a 2.0 and complete 50% of the units attempted.

I received good grades this past semester, why am I on probation? 
Although you have done better academically during your most recent semester it may not have been enough to bring your cumulative GPA up to a 2.00.  You will be automatically taken off of probation once you become in good standing with the college.  A letter will be sent out notifying you of your academic accomplishment. 

I haven't been enrolled at Chabot for a long time, why did I receive a probation letter?
All previous semesters of enrollment are part of your permanent record at Chabot. Past semesters and new semesters will reveal an accurate history of your cumulative record. Your past academic history may have an effect on current probationary status.

I didn't attend classes this past semester, how can I be on probation?
If you registered for classes and failed to officially withdraw, your instructor(s) may have turned in failing grades for you.  It is your responsibility to officially withdraw from classes by completing a drop form and submitting it to the admissions and record office before the drop deadline.

For personal reasons I could not finish the semester and turned in a drop form, why did I receive a probation letter?
The computer generated program has no way of determining why a student withdraws from their class(es).  Although you may have officially withdrawn from your classes for good reasons, submitting a drop form after the "W" notation deadline will result in a "W" grade. Failing to complete 50% your total units for the semester will result in progress probation. Withdrawal deadlines are published in the schedule of classes each semester.

I am only taking classes for credit and/or personal interest and am not pursuing a degree or certificate.  Can I be taken off your list?
Unfortunately our computer generated program has no way of determining a student's personal pursuits. We are required to inform all students when they fall into a probationary category. A letter will be sent out for all probation statuses.

What if I have personal problems that have affected my schoolwork?
Schedule an appointment with a counselor to discuss personal challenges or to discuss school, work conflicts, course selection, a change in family needs, educational goals, or any concerns you may have regarding your scholastic progress. Services are in place to help you succeed. You may also go to the Health Center for personal /mental health counseling.

What happens if I am placed on 2nd time probation?
At this point it is vital that you schedule an appointment to meet with a counselor. Failure to complete your second semester of probation in good standing may result in dismissal from the college.

Does probation affect my financial aid?
Financial aid students must follow the satisfactory academic progress standards established by the financial aid office.  Those standards are different that the college's academic standards for all students. You should check your academic status with the Financial Aid Office.

Can I repeat a course to alleviate my previous substandard grade(s)?
Students may repeat a course in which they received a D or F.  By repeating a course with a substandard grade, it will alleviate the initial grade you received.  It is recommended to speak to a counselor to determine whether a class is worth repeating.  There might be a way to alleviate a substandard grade without having to repeat the course. Ask your counselor about academic renewal.

What is academic renewal?
Students can request an academic renewal for substandard grades (D, F) received. The substandard grade(s) may be disregarded in the computation of a student's GPA if the work was not reflective of the student's present scholastic level of performance. Please speak to a counselor for further details.

What are the consequences of being on probation?
Consequences include but are not limited to:

  • You may be unable to register for classes until a student success contract is signed by the student and a counselor
  • Financial Aid may be suspended.
  • Expenses for repeating classes to raise GPA
  • Graduation and/or transfer delays or complications

Scheduling an Appointment
If you have any further questions make an appointment with a counselor come in person to the Counseling Department to schedule an appointment or talk to a front desk counselor.

Back to Counseling Home Page

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    Phone: (510) 723-6600 | Last updated on 5/29/2013