How do I apply for Financial Aid?
Federal Financial Aid Eligibility Criteria:
Federal financial aid is available to anyone who meets the following
- Be a U.S. citizen or eligible non-citizen (i.e. permanent resident,
refugee, asylee, parolee).
- Have a valid Social Security Number.
- Have a financial need as determined by your financial aid application (FAFSA),
and reviewed or certified by Chabot Financial Aid Office.
- Have a high-school diploma or a GED certificate.
- Be enrolled or accepted for enrollment as a regular student in an
eligible certificate, associate or transfer degree program.
- Meet standards of Satisfactory Academic Progress (SAP).
- Not be in default on an educational loan nor owe a refund to any
financial aid office. To track your federal student loans and grants, visit
the National Student Loan Data System (NSLDS)
Student Access Web Site.
- Certify that all information you provide on Financial Aid
application form is accurate and true, and that federal aid received will be used only for educational
- Be registered, or formerly registered, with the Selective Service
System, if you are a U.S. citizen or immigrant alien male aged 18 through
26. If you have not yet registered, you can do so at http://www.sss.gov.
State and external scholarships/funding agencies may have their own
eligibility requirements. It is the responsibility of the student to learn
and understand the eligibility requirements of the funds they apply for
and/or receive. It is also the student's responsibility to report all external grants
and scholarships to the Financial Aid Office.
Step 1: Apply for Financial Aid
The FAFSA Priority deadline is March 2nd for the incoming academic school year. However, students may always apply
after the priority deadline. Example: For the FAFSA
2016-2017, the priority deadline is March 2, 2016.
Make sure to include the Federal School Code
(Chabot: 001162) and provide accurate income information.
You (and your spouse or parents) are strongly
encouraged to use the IRS Data Retrieval process to complete
your FAFSA, to ensure accurate information and to shorten the
verification process with our office later.
Make sure that you electronically sign your FAFSA by using your
ID (watch the video
instructions on creating one here).
The Website is www.fafsa.gov
and it looks like this:
To successfully complete a FAFSA you
will need the following
- Email, Federal Tax Income Form (1040, 1040A or 1040EZ),
Untaxed Income information, Social Security Number, Spouse
or/parent's Social Security Numbers and Dates of Birth*.
* They will require spouse information if
married and parents' information if you are considered a dependent in
accordance to the Department of Education guidelines.
Step 2: If attending Chabot College, set up your Refund
- Returning students at Chabot: your refund will be delivered
according to the refund preference you set the previous year(s).
Step 2A: If attending another college or university
- Follow up with that college's Financial Aid Office 7-10
days after FAFSA correction adding new school code.
- Double check the financial aid deadline the institution sets
for their applicants. Some schools have early FAFSA
deadlines for Financial Aid consideration.
Step 3: Submit Verification Documents/Forms to our
After receiving your financial aid information from the
Dept of Ed, we will require that you submit verification documents
to complete your file.
READ YOUR Student Aid Report!!! Review for accuracy, and
make corrections as needed on FAFSA website before you submit
documents to our office. Check required documents via the Zone,
in using your W# and your CLASSWeb PIN. Click on the "Financial Aid" tab to view your
Financial Aid requirements for the appropriate Financial Aid year.
Forms are found on our webpage - print, complete and submit all
requested to our office for review.
All documents are
processed in the order that they are received.
Allow 4-6 weeks to have your verification
documents to be processed during non-peak periods, and up to
during our peak periods (May-Sept, Dec-Feb).
Documents received by July 1 will be reviewed and student
will either be awarded or notified of ineligibility before the
first Fall disbursement. If you do not meet the 7/1
priority deadline, you must be prepared to purchase your own
books, start the Fall semester without financial aid and finish
successfully. If eligible for financial aid, disbursement
may occur in September or October, based on staffing and
The best way to
verify income is by using the IRS Data Retrieval
Tool that is part of FAFSA on the Web. If the
student and/or parent(s) have not already used
the tool, go to
log in to the student’s FAFSA record, select
“Make FAFSA Corrections,” and navigate to the
Financial Information section of the form. From
there, follow the instructions to determine if
the student and/or parent(s) are eligible to use
the IRS Data Retrieval Tool to transfer 2015
IRS income tax information into the student’s
2016-17 FAFSA. It
takes up to two weeks for IRS income information
to be available for the
Data Retrieval Tool for electronic IRS
tax return filers, and up to eight weeks for
paper IRS tax return filers.
This retrieval process will save students a
great deal of time, as FAO staff will not need
to review taxes and make the often required
Step 4: Check your Financial Aid Eligibility Online
All students receive financial
aid email alerts via Zonemail. These are non-student specific
emails, directing students to log into the Zone to check
outstanding requirements, holds, academic ineligibility, awards
and any other changes.
Students should always check the Zone
to view eligibility and award information rather than stand in
ZoneHelp Guide if you are unfamiliar with the Zone
Step 5: Keep your Financial Aid