Federal School Code: 001162
Financial Aid Office
25555 Hesperian Blvd, Bldg 700, First Floor
Hayward CA 94545
What is Financial Aid?
- Financial aid is money available to assist students with the costs of
- Financial aid comes from the federal government, state
government, the College, and from private sources in the form of
scholarships. Grants and scholarships are assistance you don't have to pay
back. Federal Work-Study allows you to work and earn money to help pay for
school. Loans are borrowed money that you must repay with interest.
- The Federal Student Guide provides greater detail on Federal Student Aid.
Who can receive financial aid?
- Federal financial aid is available to anyone who meets the following
- Have a financial need as determined by your financial aid application (FAFSA),
and reviewed or certified by Chabot Financial Aid Office.
- Have a high-school diploma, a GED certificate, or pass an approved ability-to-benefit test given by Chabot College.
- Be enrolled or accepted for enrollment as a regular student in an
eligible certificate, associate or transfer degree program.
- Be a U.S. citizen or eligible non-citizen (i.e. permanent resident,
refugee, asylum, parolee).
- Have a valid Social Security Number.
- Meet standards of Satisfactory Academic Progress (SAP).
- Not be in default on an educational loan nor owe a refund to any
financial aid office. To track your federal student loans and grants, visit
the National Student Loan Data System (NSLDS) Student Access Web Site.
- Certify that all information you provide on Financial Aid
application form is accurate and true, and that federal aid received will be used only for educational
- Be registered, or formerly registered, with the Selective Service
System, if you are a U.S. citizen or immigrant alien male aged 18 through
26. If you have not yet registered, you can do so at http://www.sss.gov.
How will I know what types of aid I will be receiving?
- You will receive an Award Letter
electronically via the Zone Mail from
the Financial Aid Office. This will detail all aid for which you are eligible, for the
entire school year.
- You may not receive aid in excess of your cost of
- The information found on your Award Letter is also available at Chabot's
CLASS-Web site. Use
your Chabot W# and your PIN to access it, you may also log into CLASS Web via the Zone
How do I accept my award?
- You do not have to return the Award Letter to the Financial Aid
- If you do not want to accept a certain award, you must contact the
Financial Aid Office.
- You must decline your offered aid if you do not plan to attend Chabot
College, especially if you do intend to receive aid at another college.
What if my financial situation has changed since I filed my FAFSA?
- You may request a Review of Unusual Circumstances with the
Financial Aid Office that will allow us to reevaluate your financial aid
eligibility due to unemployment, loss of benefits, divorce or other special
- Verification of your file will first be required to ensure we have
accurate information. Then, an Unusual Circumstances form and documents will
be required prior to adjusting any data.
How can I be sure to be considered for maximum types and amounts of
- Apply early - Meet the March 2nd annual priority filing date.
- Return all requested verification and follow-up documentation within two
weeks, fully completed and signed.
- Keep your grades up - Meet minimum Satisfactory
What kinds of aid can I expect to see on my Award Letter?
- The kind of financial aid you receive is based upon your level of need and
your application's completion date.
- You will receive an aid package that may
be a combination of federal and state grants and/or Federal Work-Study.
Grant dollars are limited, so apply early.
What is Federal Work Study (FWS)?
- FWS is a federally funded student employment program established to assist
students in meeting their educational costs through part-time on campus
positions or in off-campus positions, some of which are contracted community
What is the cost of attendance?
- Average annual costs (tuition, books, fees, room and board, transportation,
etc.) determined to be necessary to attend Chabot College.
- These figures are
subject to change.
How is my expected family contribution (EFC) determined?
- Your (and your spouse's if married, parent's if dependent) income, assets,
number in household, number in college, and your state of legal residence
are used in determining the expected family contribution.
- The formula
applied to your information is determined by the federal government.
Do I need to notify the Financial Aid Office if I change my housing
- Yes, your financial aid eligibility may change.
Where can I find general information on the federal and state financial aid
programs on the web?
- The U.S. Department of Education's web site for federal financial aid
programs is: http://www.ed.gov/studentaid/student.html
- The State of California's web site for state financial aid is CSAC (http://www.csac.ca.gov/).
What Pin do I use?
- The Chabot Pin is used to access information on CLASS-Web only.
- The federal pin is issued to you by the US Department of Education. You
can access the web site at http://www.pin.ed.gov. This Federal Pin number is used to file your FAFSA or make a correction to your FAFSA application.
What is Chabot College's school code?
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APPLYING FOR FINANCIAL AID
How do I apply for financial aid at Chabot College?
- Complete the FAFSA or the renewal FAFSA, preferably via FAFSA on the Web or mail it to the processor as soon
as possible after January 1 for the coming academic year.
- If you applied
last year, you may receive a renewal FAFSA in the mail; complete that form
(be sure to update any changes on the form) and then submit it
- Paper FAFSAs are available from campus financial aid offices. Read the
application instructions carefully. When in doubt, call or visit the Financial Aid
Do I need to submit other documents to Chabot College?
- Only if they are requested. See
- Remember to include your name and social
security number on all documentation submitted, including parent's documents.
Do I need to keep copies?
- Yes! Keep copies of all forms completed and any materials used to prepare
the forms, such as tax returns. It is a safety measure, should they be
requested at a later time.
When do I apply for financial aid?
- Students are encouraged to apply by the
priority deadline which is March 2nd to determine eligibility for the
maximum amount of aid. However, students may apply after the priority
- Students must apply for financial aid every
year by completing the FAFSA (www.fafsa.ed.gov)
How will I know that Chabot College has received my application?
- About 3-5 weeks after you mail the FAFSA or the renewal FAFSA, you will
receive a Student Aid Report (SAR) from the U.S. Department of Education.
Review the information listed for accuracy and be sure that Chabot College is
listed in the college choice section. If you need to make changes or
corrections to your Student Aid Report, you can bring them to our office and
we will submit them electronically to the Federal Processor for you. If you
do not receive a Student Aid Report within 5 weeks of filing, you must
follow up with the processor by calling 1-800-4-FED-AID (1-800-433-3243).
- If your application has been selected for a process called verification by
the Department of Education or by the College, Chabot will notify you
and request the additional documentation that is needed to complete your
processing. You do not need to submit your SAR to our
office if you have listed Chabot College on your FAFSA. If you did not
originally list Chabot College, we will be able to request your record from
the federal processor if you provide us with a duplicate/photo copy of your
SAR. You also may call the Central Processor and request that Chabot College
be added to your SAR. Our school code is 001162.
Why can't you tell my spouse, parents, or outside agencies what kind of aid
I have been awarded?
- The Family Educational Rights and Privacy Act of 1974 (also known as the
Buckley Amendment) limits access to educational records without expressed
- If you wish to have someone else speak to us on your behalf, you will
need to submit a notarized authorization form.
Do I have to reapply for financial aid each year?
- Yes. However, once you have filed a FAFSA, you may be able to file a Renewal
FAFSA the next year. It will not be nearly as complicated the second, third, or
fourth time around.
- The Renewal FAFSA will be sent to the home address you
used last year with about 75% of the information on the form preprinted and
the same as the information you filed the year before. Be sure to correct
any information that has changed since the previous year on
CLASS-Web, especially new address, income and financial data.
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PARENTS INFORMATION ON THE FAFSA
Am I required to use my parent's information on the FAFSA?
- The instructions in the FAFSA will explain whether or not you must
include parent information. If the student is considered a "dependent"
based on their responses FAFSA, he/she will need to provide parental
information. If the student is considered "independent", he/she will
not need to provide parental information.
- click here to view dependent/independent
- If you think your special situation merits a
review, you may meet with Chabot Financial Aid Staff to discuss your
My parents refuse to give me the information I need to fill out my financial
aid forms. They say it's nobody's business. Am I out of luck?
- A parent's refusal to provide financial information is not a cause to
change your status to independent. However, we may give you some tools to
discuss more effectively with your parent.
My parents are separated or divorced. Whose information should be given on
- On the application, information should be given for the parent you lived
with the most in the last 12 months. If you do not live with either parent or
lived with both parents for an equal number of days, information should be
given for the parent who provided the greater amount of support to you
during the last calendar year.
- FAFSA instructions have information that will
be helpful if you have questions about providing information from separated
or divorced parents.
I'm moving out of my parents' house and will support myself from now on. Do
my parents still have to fill out the financial aid application?
- Students under 24 years of age are considered dependent on their parents by
federal law no matter where they live (there are limited exceptions--please
note them in the FAFSA instructions).
- If your parents do not provide their
information on your application, you probably cannot be considered for aid.
- If you have special circumstances which make it impossible for your parents
to complete the application, contact the financial aid office and discuss it
with one of our staff members.
What if my family's financial situation changes after we apply for aid?
- Give the new information to the financial aid office. The office can
determine if the change will affect your eligibility for assistance.
- Current information will be verified for accuracy (perhaps correction of
a simple error can improve your eligibility). Completion of a Special
Circumstances form with documentation will be required prior to changing any
of the data.
What is Verification?
- Verification is a process, initiated by the U.S. Department of Education or
by the Financial Aid office, requiring you to verify the information that
you provided on the FAFSA. You are required to submit signed copies of
income tax returns and other documents to the Financial Aid Office.
- If your
application is selected for verification, you will not be eligible for
federal aid until this process is completed.
- About 30% of all financial aid
applicants at Chabot College are selected at random each year for
verification when their application is processed. Other students are
selected due to discrepancies or missing information on their application,
after file review by the Financial Aid Office, or after your request for
consideration of special/unusual circumstances.
- The following items must
be submitted if your application is selected: A signed copy of your (and
your spouse's, if married) prior year federal income tax return, and
schedules. A copy of all W-2s associated with your income tax form. A
signed copy of your parent's prior year federal income tax return, W-2s, and
schedules (for student's who were required to provide parent financial
information on the FAFSA). A completed Verification Worksheet.
- Other supporting documents that may be requested :
- Child support
- Social Security
- Birth Certificate(s)
- Social Security Card (must have correct, current name)
- Veteran's benefits
- To avoid unnecessary delays, please submit all required documents promptly.
Also, be sure you have filled out the Verification Worksheet completely, and
that all documents are signed by the appropriate parties. Documents with
blanks and missing signatures will be returned!
What happens next?
- When the Financial Aid Office receives your completed Verification Worksheet
and tax returns, we compare the information on these documents to the
information you provided on your original FAFSA. If information from
documents you submit conflicts with your FAFSA, we may require additional
information to clear up the discrepancy. The Financial Aid Office will
contact you by mail to request additional information. Responding quickly to
any requests for additional information will help avoid further delays.
- In some cases, the changes made during verification require resubmission of
data to the U.S. Department of Education. If these changes affect your
eligibility for assistance, you will receive a revised Award Notification.
- Note: After verification is completed, household size and number in college
cannot be adjusted.
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DETERMINING FINANCIAL AID AWARDS
What steps do you follow to determine my eligibility?
- First, we assign you a Cost of Attendance budget based on your dependency
status. This budget is based on the full-time cost of tuition, books and
supplies and an estimated cost for living expenses.
- Second, we subtract the EFC that was reported on your Student Aid Report.
The result is your Estimated Financial Need. You will receive funding, as
available, up to this remaining need amount.
How are Financial Aid funds awarded?
- Financial aid is awarded in the following order, based on available
- Federal Pell Grant
- Other grants (for example, SEOG, Cal-Grants, BIA Grants, EOPS, CARE)
- Work-study employment
- Many of these funds are limited and are awarded until they are depleted. In
addition, there is a maximum annual limit for each award. All external funds
must be reported to the Financial Aid Office even if received directly by
- This means that it is possible for you to have remaining need even after all
funds have been awarded.
I have a bachelor's degree. Am I completely out of luck?
- No. However, you are not eligible for a Pell Grant or SEOG.
- But you may be eligible for BOG, Federal Work Study and a Stafford Student
- The same formula as above will be used and any unmet need will first be
filled by BOG and then with FWS. You may also be eligible to apply for a
Federal Stafford student loan.
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Do I have to report any grants, scholarships or fellowships to the IRS as
- Part or all of a grant, scholarship, or fellowship may be taxable even
if you do not receive a W-2 form.
- If you are in a degree program, amounts you use for expenses other than
tuition and course-related expenses (i.e., amounts used for room, board, and
travel) are taxable. To determine this table amount, add up all grant,
scholarship, and fellowship awards received in a calendar year, and then
subtract all tuition, fees, and book and supply expenses. If the remaining
amount is a positive number, it must be reported as income.
- If you are not in a degree program, the full amount of the grant,
scholarship or fellowship is taxable. Contact the Internal Revenue Service
for more information.
- Read IRS publication 970, click here to download and print the brochure.
Is my work-study income taxable?
- Yes. Any money received as the result of work is considered taxable
- You will be asked to file a withholding form (W-4) and you will receive
a statement of income and taxes withheld (W-2) each calendar year.
How can I learn more about the Hope Scholarship and the Lifetime Learning
- The Hope Scholarship is a tax credit for first- or second-year
undergraduates or their parents. It is for certain educational expenses paid
on or after January 1 each year.
- The Lifetime Learning Tax
Credit is for students who are beyond their second
year of college or for their parents. It is for certain educational expenses
paid on or after January 1 each year.
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