How to Complete Your Review

Fall 2023 Due Dates In Brief

9/6/23 Electronic Templates:
- Available for download
10/6/23 Electronic PAR Template (Word doc) Reviews Due to Deans/Managers:
- Submit your word doc template to your dean/manager, including the resource request section, and any applicable resource request forms (e.g., faculty prioritization and/or classified prioritization).
10/23/23 Final PAR Submissions Due:
- After receiving feedback from your dean/manager, one person from your program's/area's PAR team should:
  - Submit the contents of the word doc template on Qualtrics (except resource requests) Fall 2023 PAR Qualtrics Submissions
  - Submit all resource requests in the Resource Request Form in Cognito Fall 2023 Resource Request Submissions

Electronic PAR Templates

If you are unsure which PAR Template to use, please check out this list, alphabetized by program name.

Fall 2023 Academic Programs Use this template for programs/areas that have SLOs, PLOs, and FTES attributed to their program. *Note: even if your program/area is academic, if you don't have SLOs, PLOs and FTES, then use the Student Services/Administrative Services/Office of the President template.

Fall 2023 Student Services/Administrative Services/Office of the President Use this template for programs that have Service Area Outcomes.

Fall 2023 Deans and VP Summary PAR This summary report guides analysis for Deans and VPs of trends across the programs/areas that report to them.

Check out the FAQs if you have any questions when filling out the templates.

Potential Technical Issue with Opening Links:

Depending on your version of word, you may experience challenges with opening links from the Word doc template.
- - If you have trouble opening any link, then simply copy the link and paste it into an open browser window.
  - Mac users we suggest not using Safari and using a different browser (e.g., Chrome).

Steps to Complete Your Program and Area Review

Step 1

Download the Fall 2023 PAR electronic template for your area (e.g., Academic Services or Student Services/Administrative Services/OP) and save it to your computer. (Electronic PAR templates are located in the section above "Electronic PAR Templates.")
Rename it with the name of your program or area.

Step 2

Decide whether to use a collaborative platform.
- If you are working on your own, just save the PAR Template on your computer.
- If you are working with a team of people in your program/area or would like your manager/dean to collaborate, then upload the template into a collaborative platform like OneDrive or Google Docs and share access.
  - Microsoft Suite OneDrive: How to upload and share a file on OneDrive.
  - Google drive: "How to upload a file to google docs" and "How to share files from google drive".

Step 3

Answer questions in the PAR template and any applicable forms, such as the:
- Faculty Prioritization Form
  - Questions? Contact the Faculty Prioritization Committee Tri-Chairs VP Matthew Kritscher mkritscher@chabotcollege.edu or Faculty Senate President Mona Abdoun abdoun@chabotcollege.edu
- Classified Prioritization Form
  - Questions? Contact the Classified Prioritization Committee Chair President Virginia Criswell vcriswell@chabotcollege.edu

Check out the data as you reflect on your program's/area's SLOs, PLOs, SAOs, and PAR goals.
- In this update year, you are not asked about any data point specifically, but reviewing data on your program's: enrollments and success rates, enrollment management, success rates of online vs hybrid vs face-face-classes, degree and certificate awards, and more could help you assess how well you are doing with meeting SLOs, PLOs, SAOs, and/or PAR goals.
  - If you do not know how to use this data, then reach out to your area representative on the PAR Committee, your dean/manager, or the Office of Research, Planning, and Institutional Effeciveness (ORPIE).
Service areas often collect their own data in Banner; be sure to use whatever data you have available to answer the questions in your PAR.
If you will need any data from the ORPIE to assess your SLOs, PLOs, SAOs, or PAR goals, then request the data on the Research Request Form as early as you can (!), but by Friday September 22nd at the latest. ORPIE will process requests in the order in which we receive them.

Step 4

Turn in your completed Electronic PAR Template to your manager/dean with the associated forms by 10/6/23.
- Include resource requests, as noted in the word doc template.
- Include associated forms, such as the classified and faculty prioritization request forms.

Step 5

Wait for your Dean/manager to give you feedback. If you have not heard anything by Monday 10/16/23, you might want to reach out.

Step 6

Submit your final PAR by 10/23/23, after your dean/manager has given you the go ahead, by going through the following steps:
1. PAR Template (Qualtrics): One person from your program's/area's PAR team should submit the contents of the word doc template (except resource requests) in the Fall 2023 PAR Qualtrics Submissions.
  1. Plan to do this in one sitting; there is no "save" function in Qualtrics.
2. Resource Requests (Cognito): Submit resource requests in the Fall 2023 Resource Request Submissions.
3. Classified prioritization forms: upload with your resource request in Cognito forms.
4. Faculty prioritization forms: email to Cheree Manicki cmanicki@chabotcollege.edu by 10/23/23.
5. Discipline Plans: check with your dean to see if anything is required for discipline plans at this time.

Step 7

Celebrate!!! You have completed your Fall 2023 Update Year PAR.

Fall 2023 Due Dates In Full

9/6/23 Program & Area Review Launch: Fall 2023 Templates Available on PAR Website
- Data Available via PAR or IR websites (with one exception, Degrees and Certificates data will be available in mid-September).
9/6/23 - 10/6/23 Area/Discipline PAR Teams Collaborate: to complete their PARs in the electronic template provided, seeking feedback from managers/Deans when needed.
9/7/23 - 10/6/23 Trainings: PAR Committee is available to provide trainings upon request.
10/6/23 PAR Electronic Template Reviews Due to Deans/Managers:
- Remember to submit PAR template, including resource requests and include associated forms (e.g., classified or faculty prioritization forms).
10/7/23 - 10/20/23 Deans/Managers provide feedback and notify PAR teams when their PAR is ready to be submitted.
10/23/23 Final PARs Due: After receiving approval from dean/manager, PAR team submits the information from the word doc template into Qualtrics and resource requests into Cognito.
11/9/23 Data Analysis Begins: PAR Committee analyzes data; begins developing synthesis statements
11/17/23 Dean Summaries and Resource Request Prioritization Due: Deans, please submit summaries on Qualtrics, submit your own resource requests in Cognito, and assess requests on the Resource Request Dashboard.
12/1/23 VP Summaries and Resource Request Prioritization Due: VPs, please submit summaries on Qualtrics, submit your own resource requests in Cognito, and assess requests on the Resource Request Dashboard.
1/29/24 Synthesis Statements Target Date: PAR Submits synthesis statements to PRAC for their review.

Qualtrics and Resource Request Form Links: Fall 2023

Programs and Areas: Once your Dean/manager has given you the go ahead, you may submit your final PAR in Qualtrics: Fall 2023 PAR Qualtrics Submissions
Resource Request Form: Fall 2023 Resource Request Submissions
Deans/VP Summary Reports: Fall 2023 PAR Deans/VP Qualtrics Submissions

College Planning Documents

The following college planning documents may help you reflect on how your program fits with larger college goals and initiatives, as well as provide guidance for how you can frame funding requests in alignment with the college's goals.

Why did we start using Qualtrics for the Fall 2021 PAR?

In brief: To promote excellent data analysis of college-wide trends
In detail: Originally PARs were submitted on paper and the PAR committee and PRAC were left to analyze and make sense of reams of paper, then we moved to electronic templates and submissions, next, thanks to the hard work of those who have come before us (e.g., Patricia Shannon, Jan Novak, Wing Kam, and countless others), our own homegrown Chabot program review application was developed. This was a huge step forward for the college. As we continue to grow and get and review more and more data, we now need an app that allows for efficient data analysis of college-wide trends.
Qualtrics allows for easy analysis and visualizations of the campus-wide data. By including more quantitative questions, and gathering the data on Qualtrics, the PAR committee (with the support of the Office of Research, Planning, and Institutional Effectiveness) is able to report back on campus-wide trends and achievements.
Check out this powerpoint explaining the Fall 2021 Comprehensive PAR Process and the move to Qualtrics. (You can listen to the audio by playing the powerpoint or read the audio in the slide notes.)