It is the responsibility of each student to notify the Chabot College Veterans
Office of Changes in unit status, courses, grades, academic objective, and number
of dependents to be claimed, and address. In order to receive benefits on time
or avoid the possibility of an overpayment, notify the office promptly of any
adjustments. If you are a continuing student, it is necessary to request certification
of enrollment each semester through the Veterans Office at the time of registration.
Students are also required to maintain satisfactory academic progress as outlined
in the Chabot College Catalog and the Veterans Office Academic Standards of
Progress information sheet.
Transcripts - Evaluation of Prior Credit
Students are responsible for requesting official academic
transcripts from all schools attended before, during or after
military service - whether or not benefits were received. Transcripts
must be forwarded to the Admissions Office at Chabot College.
Declaring an Academic Objective
VA requires that a student declare an academic objective (i.e.,
AA Degree - Nursing or BA Degree-Liberal Studies).
If a transfer objective is being pursued, VA will authorize
benefits for only those courses required for the major.
If a student is pursuing an AA/AS Degree or Certificate, VA will authorize benefits only for
courses required for the specific major after one semester.
The VA will award benefits for only one program or major at a time. A second
or subsequent change of program required completion of a new 1995 or 5495 form.
For information on declaring an academic objective and/or changing your major
contact the Veterans Office, by phone at (510)723-6910.
Withdrawing from Classes
The law requires that students notify the Chabot College Veterans Office of
any withdrawals from courses. The VA will adjust or terminate benefits retroactive
to the beginning date of the term. If the change of enrollment is due to reasons
beyond the student's control, which VA accepts as mitigating circumstances,
benefits are adjusted on the effective date of the reduction. Form 21-4138,
Statement of Support of Claim, must be filed for consideration.
Mitigating circumstances are those which directly hinder a student’s
pursuit of a course(s) and which are judged to be beyond the student’s
control. Following are some general categories of mitigating circumstances:
serious illness of the student, serious illness or death of an immediate family
member, immediate family or financial obligations, discontinuance of a course
by the school.
Chabot College offers courses in which students may earn more units per semester.
These courses are structured so that the amount of credit earned depends upon
the amount of creditable work completed. The VA requires that enrollment be
certified for the minimum number of units attempted, followed by an updated
certification at the end of the semester reflecting the actual number of units
Students earning nonpunitive grades are not eligible for VA benefits for the
course(s) in which the grades were assigned. Nonpunitive grade can result in
an overpayment. Nonpunitive grades include No-Credit (NC), In-Progress (IP),
Incomplete (I) and any grade or symbol which regardless of the title used, does
not satisfy graduation requirements and is not used in calculating the grade
Repeating a Course
Students who repeat courses which were previously completed with grades of
A, B, C, D, or CR are ineligible for benefits. Certain courses are repeatable
as specified by the Chabot College Catalog, if required for the student’s
Questions Regarding Status of VA Benefits
Students who receive correspondence from the VA and have questions regarding
their benefits should bring in the correspondence to expedite the receipt of
When Can You Expect Payment?
Approximately eight weeks after the application and enrollment certification
is submitted to VA by our office, the student will receive a computer-generated
award letter from VA showing the enrollment period certified, remaining entitlement,
delimiting date, and claim number. For payment inquiries, please
contact the Department of Veterans Affairs at 1-888-442-4551.
If further information is desired, contact the Veterans Office at Chabot College
or the Veterans Administration:
VETERANS AFFAIRS REGIONAL OFFICE
Oakland Federal Building
1301 Clay Street, Room 1300 North
Oakland, CA 94612-5029