Updating Agendas and Minutes

Upload the final version only. Do not upload any draft versions.

Go to your committee website and login to OU Campus, then do the following:

1. Upload the agendas, minutes and handout pdf files to the folder:
   /docs/agenda-minutes/<select academic year>/<select semester, if available>
2. Name the files as:
• yyyy-mm-dd Agenda.pdf, or
• yyyy-mm-dd Minutes.pdf, or
• yyyy-mm-dd Handout-<short title>.pdf
  
  The month and date must be 2-digits
  example: 2016-01-09-Agenda.pdf
  
  
3. In OU Campus, publish the files.
4. Files will be automatically displayed sorted chronologically, with the most current at the top. You do not need to update the Agenda and Minutes webpage.
5. At the start of every academic year, create the folder by academic year, ie "2016-2017".
6. Optional: At the start of every semester, in the academic year folder created in the previous step, create the semester folder accordingly, ie "Fall 2016".

This is how it'll appear: 

• 2015-2016 (++)
  • Aug 21, 2015 Minutes
  • Aug 21, 2015 Agenda
  • Jul 23, 2015 Minutes
  • Jul 23, 2015 Agenda
  • Jul 23, 2015 Handout Project Spec
  • Jul 23, 2015 Handout Project Quotes

See an example at the PRAC Committee's agenda and minutes web page. 

For assistance, contact Wing Kam.