1. Home
  2. Accessibility
  3. Remediation Options

Remediation Options

IMPORTANT
Accessibility is a shared responsibility. Accessibility checks and remediation must be performed on the final version and format of a document.

Don’t assume an accessible Word document will remain accessible after converting to PDF.

Converting a Word file to PDF (or any format) can introduce accessibility issues, so always check and remediate the PDF (or what ever the final format is) after conversion. This applies to all file format conversions.

Don’t assume updating a previous version of an accessible document will remain accessible afterwards.

Scenario: A version of the source document is in Microsoft Word, and the final format is PDF. Both have been confirmed as accessible. A content update is now needed, and while it may seem that updating the accessible PDF will preserve accessibility, this is not the case.
It is recommended to first update the source document, convert it to PDF, and then recheck both files for accessibility, remediating as necessary.

Remediate Existing File

For your existing PDF or MS Office files that needs to be made accessible, (i.e. to remediate or fix), you have 2 options:

Option 1: Remediation by Allyant

Allyant is an vendor that can remediate your PDF or MS Office files, and Chabot College has an open PO with Allyant.

Steps to Request a Quote

  1. In an email, attach your file(s), CC Brenda Dominguez, so she can track the budget, and email to remediation@allyant.com
  2. In the request, clearly specify what you want Allyant to produce. For example, if you want a Word form/doc to be a fully accessible PDF fillable form or document, specify this in your quote request. 
    A Word document that is remediated and then converted to PDF using Word’s “Save As PDF” feature will result in an inaccessible PDF. To avoid this, remediation must be requested for the final format (for example, remediate directly to an accessible PDF). This applies to products from Microsoft and any vendors.

  3. AND copy/paste the following into the email requests, completing where needed:
     
    • Primary Contact Name:
    • Primary Contact Email:
    • Company Name: Chabot College
    • Invoicing Country (Desired Currency): USD
    • Invoicing Contact Name: Brenda Dominguez
    • Invoicing Contact Email: bdominguez@chabotcollege.edu
    • What accessibility standard do you require? WCAG 2.2 AA
    • Rush orders may increase estimate cost. If required, please provide a date by which you hope to receive the completed work: 
       
  4. Forward the invoice to Brenda Dominguez after the remediation is completed.
  5. Plan for 5+ business days for Allyant to remediate your media.

Option 2. Self Remediation

If you want to remediate your digital content and media yourself, there are guides and tutorial on the Accessible Digital Media web page for you to use.

For New File

If you are creating a new file, you can contact Chabot College Reprographics to have your digital media created in compliance with accessibility standards, free of charge.

Plan for 5 business days for Reprographics to create an accessible flyer or poster, and up to 15 business days for complex projects such as magazines.

Prevention

1. Use software with accessibility tools that will help comply with accessibility standards, such as those maintained by the U.S. Department of Health & Human Services (HHS) and the World Wide Web Consortium’s Web Content Accessibility Guidelines (WCAG).

Software with accessibility tools that meet HHS and WCAG standards include:

    1. Microsoft Word
    2. Microsoft PowerPoint
    3. Canvas (for faculty)
    4. Chabot College Website Content Management System
    5. Adobe Acrobat
    6. Adobe InDesign

Canva.com has some accessibility features, however, it may not fully meet ADA, HHS, and WCAG standards. Therefore, it should not be used to create digitally distributed content.

2. Learn how to create accessible and remediate digital media

3. Work with a professional trained in accessibility

  1. Before starting on a project, make sure the graphic or content designer you are working with knows how to meet ADA regulations.

  2. Work with Chabot College Reprographics to create your digital media. This only applies to creating new files; not for remediating existing files.

  3. For graphics on the Chabot College public website, email Wing Kam at wkam@chabotcollege.edu

  4. Use 25Live, Canvas, and the college website, where possible.
    These platforms have accessibility checker to help create accessible digital documents that are also mobile friendly. If you need assistance, please contact:
    1. Angela Castellanos at acastellanos@chabotcollege.edu for 25Live;
    2. Canvas team for Canvas (for faculty);
    3. Wing Kam at wkam@chabotcollege.edu for college website.

Printed Materials and Display Screen

Printed materials and content displayed on an information screen have their own accessibility requirements. Print-only materials don’t need to meet digital media requirements but must meet print accessibility standards; materials being printed and digitally distributed must meet both digital and print accessibility requirements. For more info on printed material, contact Chabot College Reprographics.