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Forms

Admissions & Records is providing services and support to students with various online systems, while the campus is closed due to Covid-19.
Please follow the instructions below on how to submit your forms and requests online. We will reply to you as soon as we can and thank you for your patience.

Most forms are PDF fillable allowing you to download and save.

Alternatively, to print, handwrite, then scan a form or document into a PDF file before emailing it from your ZoneMail email, please visit the tutorials below:

Unless otherwise indicated, please submit these forms to: ccarcom@chabotcollege.edu from your secure ZoneMail email. If you are new to Zonemail, please start with the Zonemail tutorial


If the form requires documentation to support your request, please have appropriate documentation attached to the email (PDF preferred). Requests without necessary or appropriate documentation will take longer to process or be denied approval. 

Please note, due to the high volume of emails we are receiving, response times may be delayed.

Subject line: Please include the title of the form (ie. Request for Degree or Certificate, Student Data Change, etc.)

Message: Please include a detailed, but brief message in regards to your situation and include your W number, first and last name.

We will respond to you as quickly as we are able. We appreciate your patience while we navigate this unexpected disruption to our services.

  

  • Academic Renewal Petition 
    Processing Time: 7 to 10 business days  
    Students can request an academic renewal for substandard grades (D, F) received. The substandard grade(s) may be disregarded in the computation of a student's GPA if the work was not reflective of the student's present scholastic level of performance. Please speak to a counselor for further details.


  • Application for Admission:  PDF  Online

  • Application for Refund of Fees 
    Processing Time: Approximately 3-4 weeks 
    Send form to:
     cc-refunds@chabotcollege.edu
    Students may request a refund of enrollment fees as long as the student withdraws from the class during the first two weeks of class for a regular term class, or by the 10% point of the length of a short- term class. Refunds are not automatic.

  • California Non-Resident Tuition Exemption (AB540) 
    Processing Time: 10 business days
    For California High School graduates

  • Class Overlap
    Students are only permitted to enroll in classes that overlap when extenuating circumstances exist. This form may only be used when the time overlap between classes is 15 minutes or less.
  • Duplicate Diploma/Certificate Request Form
    (In person pick up not available at this time)
    Processing Time: 7 to 10 business days 
    For students requiring a replacement or an additional copy of a diploma or certificate.

  • Enrollment Verifications

    Processing Time: 5 to 10 business days  
    (In person pick up not available at this time)

    For verification of enrollment status for insurance or employment purposes or other reasons. 
    Companies and third parties requesting to verify a student's enrollment or degree, please contact the National Student Clearinghouse.

  • Excused Withdrawal Petition Form   
    In the event that a student wishes to drop one or more courses on the grounds of an extenuating circumstance that prohibited them from dropping these courses or continuing attendance. Extenuating circumstances are verified cases of accidents, illness, other circumstances beyond the control of the student, and other conditions, defined by the local governing board and published in college regulations. 

  • General Education (CSU or IGETC) Certification Request Form  
    Processing Time: 7 to 10 business days  
    IGETC (Intersegmental General Education Transfer Curriculum) and CSU General Education certification verifies that a student has completed lower division general education requirements for the UC or CSU. The IGETC can be used for UC and CSU. The CSU Certification is for CSU only.
  • Incoming Transcript Evaluation
    Processing Time: Approximately 18 weeks  
    Students who have completed coursework at an accredited college outside the Chabot‐Las Positas Community College District and/or AP test(s) may have these records evaluated. Students must have completed 6 units @ Chabot College and must be enrolled in at least 6 units @ Chabot College prior to submitting an Incoming Transcript Evaluation.

  • Major Declaration & Change of Primary Campus
    Processing Time: 7 to 10 business days  
    NOTE:
    A student's home campus designation determines the college (Chabot College or Las Positas College) in which they may receive support services including, but not limited to, Financial Aid, CalWORKs, CARE, and EOPS.  A student's home campus is initially determined by the submission of the admission application.  A student's home campus designation may not be changed once a student has been disbursed financial aid for the award year.  A student may only change their home campus designation before receiving financial aid for the award year.
  • Petition for Admission from Dismissed Status  
    Students who have been dismissed from Chabot or Las Positas College may apply for readmission after one semester of non‐attendance.

  • Petition for Pass/No Pass Credit Grade  
    This option is not available for all courses. Please review the class schedule to see if the course is eligible. 
    Students can complete and submit this form if they choose to complete Chabot College courses for a Pass/No Pass grade, instead of a standard letter grade.

  • Petition for Reclassification of Residency  
    Processing Time: Approximately 18 weeks  
    Petition to amend the residency rate determined by the data you entered on your application or to notify the college of a change to your former status.

  • Reclassification from Nonresident Status:
    Military , Military Dependent   

  • Request for Degree or Certificate
    Processing Time: Approximately 18 weeks  
    Students may receive degrees or certificates at the end of any term. Students wishing to petition for graduation must file a Request for Degree or Certificate. Please check the Academic calendar each year for the deadline dates. 

  • Student Data Change

    Processing Time:3 to 5 business days  
    Make changes to student's: Name, Address, Telephone number, Social security number, E-mail address, Birthday.

  • Transcript Request
    (In person pick up not available at this time)
    Processing Time: Standard -  10 business days;  Rush - 2 business days

    A transcript is the official record of your academic achievement. You may order copies of transcripts to send to yourself or other educational institutions, employers, or agencies.