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Academic Regulations

Scholastic Standards of Chabot College and Las Positas College

The academic standards policy of Chabot College and Las Positas College are established to assist students in making appropriate educational plans. There are two indices to academic standards: Academic Status and Academic Progress. The College will advise students of their grade point average and progress in order that they may make sound self-appraisal of their
college work.

Grades

Grades are a means of communicating student achievement within courses of instruction. The suggested meaning of College grades is as follows:

Grade Meaning
"A" The student has been consistently superior in all phases of the course and has shown initiative, imagination, and self-direction well beyond that required by the instructor.
"B" The student has satisfied the course objectives with fairly consistent performance typically above average and demonstrates considerable mastery of the course materials.
"C" The student has completed most of the course objectives and requirements in a satisfactory manner as to quantity and quality of performance, including attendance and participation.
"D" The student has barely met the course objectives and success in advanced work is doubtful.
"F" The student has failed to accomplish the minimum requirements of the course and has not met the course objectives to any significant degree.
"CR" The student has completed the course with "C" or better work.
"NC" The student has completed the course but without credit. The student has either not taken the final examination or has fallen below the grade of "C".
"I" The student has not completed the course, has not taken the final examination, and has made an agreement with the instructor to complete the requirements.*

* "I" (incomplete) grades represent an instructor-student agreement that the student may complete the course work by the end of the following semester and receive an appropriate letter grade. If the student does not complete the course work before this deadline, the right of the student to make up the work is forfeited. The "I" will be replaced with the alternate letter grade assigned by the instructor at the time the incomplete was assigned.

Academic Grade Point Average

The Academic Grade Point Average is an index of the quality of a student's work. To enable the calculation of grade point average, eligibility for honors and recognition, and other scholastic status, letter grades are converted to numerical form using the following grade point equivalents:

Grade Meaning Grade Value
A Excellent 4 grade points per unit
B Above Average 3 grade points per unit
C Average 2 grade points per unit
D Barely Passing 1 grade point per unit
F
Failure 0 grade points – units attempted with no units earned. May negatively affect Progress.
CR
Credit 0 grade points – units earned with no units attempted.
NC No Credit 0 grade points – no units earned and no units attempted. May negatively affect Progress.

I

Incomplete 0 grade points – no units earned and no units attempted. May negatively affect Progress.

Scholastic Honors

Students who graduate with "Highest Honors" (G.P.A. of 3.50 or better) and those who graduate with "Honors" (G.P.A. of 3.25 or better) are recognized at graduation.

Students who complete at least 6 units of work each semester with grades of A, B, C, D, or F yielding a semester grade point average of 3.5 or better are recognized for academic distinction by placement on the Academic Honors List and by a notation on the semester grade report and transcript.

Academic achievement is further recognized by both the Sigma Rho Chapter (Chabot College) and Sigma Theta Chapter (Las Positas College) of Alpha Gamma Sigma, the California Community College Honor Scholarship Society. Membership eligibility and other information is available from the Student Activities Office in Building 2300, Chabot College, or Building 700, Las Positas College.

Academic Probation and Dismissal

A student who has attempted at least 12 semester units of college courses and has a cumulative grade point average of less than 2.0 will be placed on Academic Probation Level I.

A student on Academic Probation II who does not raise his/her cumulative grade point average to a 2.0 or higher in the following semester will be placed on Academic Probation Level II.

A student on Academic Probation II who does not raise his/her cumulative grade point average to a 2.0 or higher in the following semester of attendance will be dismissed. The first time a student is dismissed he or she may apply for readmission after one semester (summer session not included) of non-attendance. In the case of a second dismissal, the student may apply for readmission after 5 years of non-attendance. Summer session does not count as a semester in determining academic status.

Removal of Poor Academic Status

Once a student on academic probation raises his or her overall (cumulative) grade point average to a 2.0 (C), or higher, he/she will be taken off of Academic Probation status and will become a "student in good standing."

Progress Probation and Dismissal

Progress Probation is determined by the percentage of cumulative units with grades W, NC, or I (Poor Progress Grades). A student who has attempted 12 semester units of college course work will be placed on Progress Probation level I if 50% or more of the cumulative units attempted resulted in Poor Progress Grades.

A student on Progress Probation I who does not reduce his/her percentage of cumulative poor progress units to below 50% will be placed on Progress Probation II.

If a student on Progress Probation II continues to have 50% or more of his/her cumulative units made up of Poor Progress grades in the following semester, he/she will be dismissed. The first time a student is dismissed, he/she may apply for readmission after one semester (summer session not included) of non-attendance. In the case of a second dismissal, the student may apply for readmission after 5 years of non-attendance. Summer session does not count as a semester in determining progress status.

Removal of Poor Progress Status

In order to reverse poor progress status and become a student in good standing, a student must reduce the cumulative units W, NC or I grades to less than 50% of his/her total units attempted. Summer session does not count as a semester in determining progress status.

Appeal Process

Under extenuating circumstances beyond the student's control or ability to foresee, exceptions to these policies may be granted by the Vice President of Student Services at Chabot College or Las Positas College upon the recommendation of the Committee on Academic Status. The Committee on Academic Status shall consist of the Division Dean of Counseling, Chabot College, or the Dean of Student Services and Matriculation, Las Positas College, the Chairperson of the College Committee on Student Services and a faculty member appointed by the Faculty Senate. Students should see a counselor to discuss their progress or academic status and for details associated with the academic standards policy.

Grade Change Deadline Period

Awarding grades to students is the responsibility of the instructor of the course in which the student is registered. Once awarded, grades are final. They may not be changed except where evidence is presented that an error has occurred.

When a student believes that an error has been made in the assignment of a grade, he or she should discuss the problem with the instructor. To correct an erroneous grade, a special "Request for Grade Change" form must be completed and presented to the Division Dean by the instructor. The Division Dean will forward the form to the Vice President of Academic Services. Final authorization to change the grade shall be granted by the President of the respective ColIege or designee.

Requests for grade changes must be made during the semester immediately following the semester or session for which the grade was assigned. Responsibility for monitoring personal academic records rests with the student.

Grade changes will not be made after the established deadline except in cases with extenuating circumstances. These are acute medical, family or other personal problems, which rendered the student unable to meet the deadline. Requests for a grade change under this exception shall be made to the Vice President of Student Services at Chabot College or the Dean of Students at Las Positas College or designee who may upon verification of the circumstance(s), authorize the initiation of a grade change. The student must present evidence of the extenuating circumstance(s).

Original copies of the instructor grade reports will be retired to microfilm after a five-year retention period. Grade changes will not be made after that time.

Credit/No Credit Grades (Unit limitations may exist at transfer institutions)

In accordance with the Education Code and the Administrative Code, Chabot College and Las Positas College have established a grading policy which adds the "CR" (credit) and "NC" (no credit) grades to the standard letter grades (A, B, C, D, F) used in colleges and universities. Courses in which a "CR" (credit) grade is earned will apply toward the 60 units required for graduation, but will not affect the student's grade point average. A maximum of 12 units of "CR" (credit) may be attempted and applied toward the Associate in Arts Degree. (Additional units may be applied provided the student secures prior approval of the Director of Counseling. Chabot College, or Associate Dean of Student Services, Las Positas College.) A course in which "NC" (no credit) grade is earned will not apply toward graduation and will not affect the student's grade point average. An excess number of "NC" (no credit) grades will affect the student's progress ratio, resulting in a low figure. Offering courses for credit/no credit grades provides the student with the opportunity to explore in areas outside his/her current interest field without undue concern for his or her grade point average. This policy allows the student to take coursework outside his or her major without the fear of a substandard grade, namely a "D" or "F." Students are expected to complete the course and comply with College attendance requirements and other expectancies of the course. Should they fail to do so, their enrollment in the class may be terminated and the work may be graded on the basis of a standard letter grade.

Chabot College and Las Positas College offer:

  • Some courses solely for a credit/no credit (CR or NC) grade.
  • Some courses solely for a standard letter grade.
  • Some courses in which the student may choose to complete the course for either a credit/no credit grade OR for a standard letter grade.

On or before the last day of the fifth week of the semester, the student shall inform the Office of Admissions & Records, by petition, of his or her intention to complete a course for a credit/no credit grade and the instructor shall report to the Registrar a final grade of "CR" (credit) or "NC" (no credit) for students who so petition. The student's decision to opt for credit/no credit grade may not be reversed by either the student or the instructor at a later date.

The "CR" (credit) grade will be given to indicate completion of a course with "C" or better work.

A student may repeat a course in which a grade of "D," "F" or "NC" (no credit) is earned.

Administrative Symbols "IP," "RD," and "I"

The administrative symbol "IP" is established to indicate course work "in progress." Its use is limited to mastery learning courses. It may be used only for a student who is making satisfactory progress toward the completion of a course but who has not completed all of the modules by the end of the semester or session.

The symbol "IP" is not a grade; therefore, it has no value in calculating unit credit or grade point average.

Only one symbol "IP" may be received by a student for any mastery learning module or course. The required coursework to remove the "IP" must be completed by the end of the term or session following the date the "IP" was granted. If a student is assigned an "IP" at the end of an attendance period and does not re-enroll in and complete that course during the subsequent attendance period, the appropriate faculty member will assign an evaluative symbol (grade) to be recorded on the student's permanent record.

Administrative Symbol "RD" – Report Delayed

The administrative symbol "RD" may be assigned only by the Registrar. It is to be used when there is a delay in reporting a grade due to extenuating circumstances. It is a temporary notation to be replaced by a permanent grade/symbol, as soon as possible. "RD" shall not be used in calculating grade point averages.

Administrative Symbol "I" - Incomplete

Incomplete academic work for unforeseeable emergency and justifiable reasons at the end of the term may result in an "I" symbol being entered by the instructor on the student's permanent record. A "grade change card" with the following documentation shall be maintained by the Registrar:

The condition(s) stated by the instructor for removal of the "I"

  • The letter grade to be assigned if the work has not been completed within the designated time limit.
  • The letter grade assigned when the stipulated work has been completed.
  • The signature of the student.

The "I" shall be made up by the end of the term or semester following the date it was granted. The student may petition to extend this deadline date because of extenuating circumstances, but this will require the approval of the Vice President of Student Services, Chabot College, or the Dean of Students, Las Positas College, or designee, and the instructor of record.

The letter grade to be assigned if work has not been completed within the designated time shall be changed following grade change procedure.

The "I" symbol shall not be used in calculating units attempted nor for grade points.

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