Current LC Scholars

Reminders

Tutoring for the Fall 2020 semester will start 8/31/20. All tutoring ends on the last day of instruction, 12/11/20. Please be sure to check your tutoring schedule before your start date. Other important dates to remember:

• Monday, 8/17 - first day of instruction
• Friday, 8/21 - TUTR 1A-D for Learning Assistants meets online, 3:00-4:30 pm
• Tuesday, 8/25 - TUTR 1A-D for tutors meets online, 5:05-6:35 pm
• Friday, 8/28 - TUTR 1A-D for tutors meets online, 3:00-4:30 pm (*note, if you attended class on 8/21, you do not need to attend again)
• Saturday, 8/29 -  LC Program Orientation/Equity Retreat meets online, 9:00 am - 1:00 pm; this a required training for all new LC Scholars (tutors, Learning Assistants, and SI Leaders)
• Monday, 8/31 - all tutoring (drop-in and scheduled appointments) begins
• Friday, 9/04 - SI Leader Training meets online, 9:00 am - 2:00 pm; this is a required training for all SI Leaders, both new and returning (times subject to change)

Upcoming holidays: no tutoring, Learning Assistant, or SI Leader work on the following dates as campus will be closed:

• Monday, 9/07 - campus closed for Labor Day holiday
• Tuesday, 11/03 - FLEX Day
• Friday, 11/13 - campus closed for Veterans' Day holiday
• Wednesday, 11/25 through Friday, 11/27 - campus closed for Thanksgiving Recess

Time sheets for Fall 2020 pay period will be completed electronically during Shelter-in-Place; see due dates below. Directions on how to complete your time sheet electronically are posted in Canvas. Learning Assistants and SI Leaders are responsible for submitting their weekly T&E logs at the end of each week to verify their hours for inclusion on their time sheets.

Pay Period	Time sheets DUE	Payday
August 16 - September 15	Tuesday*, Sept. 8th	September 30, 2020
September 16 - October 15	Monday, October 5th	October 30, 2020
October 16 - November 15	Monday, November 2nd	November 30, 2020
November 16 - December 15	Monday, December 7th	December 23, 2020

 *due on Tuesday due to Monday holiday

Tutor Report Form

Please use the link below to complete the Tutor Report form. A Tutor Report is a short report of your tutoring session that goes to the student’s instructor, so that he or she knows which of his/her students are receiving tutoring and what they are working on with their tutors.

You complete a tutor report form after every scheduled tutoring appointment. Tutoring appointments are scheduled for 50 minutes, leaving you 10 minutes at the end of the hour to fill out the form, grab a drink of water, use the restroom, etc. If you forget, don’t worry - you can fill it out at the end of the day or the following day. Please do your best to get the report submitted on time, though - it helps the instructors monitor their students' progress.

• Tutor Report form

Learning Connection Scholar Employee Information

As a student assistant employee, you can use the links and forms below to "take care of business" including checking your schedule, notifying staff if you will be absent, requesting to change your schedule, changing your address, checking your paystubs or W-2, and updating your W-4. For forms, please print and fill out, then turn in completed forms to LC staff. 

• TutorTrac: Check your Schedule
• Notice of Absence - Please use the link to fill out the form if you will be absent from any days/times you are available.
• LC Scholar Availability form - please save, fill out, and email back as an attachment or turn in to the front desk.
• Request to Change Schedule - Please use the link to fill out the form if you would like to request a permanent, ongoing change to your tutoring schedule. This includes adding new hours to your work availability or removing current hours from your work availability.
• Change of Address form - Fill out completely and turn in to Learning Connection staff for processing.
  • Under "Location," check the box for "Chabot"; do NOT check the box for "Hayward"
  • Under "Position Classification/Other," check the box for "Student Assistant"; do not check any other boxes
• Request Direct Deposit - To set up automatic deposit of your paycheck complete the form. You can turn in your completed form to Rachael or send it directly to the CLPCCD Payroll office (address on form). Generally, direct deposit begins two pay periods after your form is received.
  • Position Title must be listed as "Student Assistant"
  • Division/Office/Area Assigned must be listed as "APSS/Learning Connection"
• How to check your pay stub on ClassWeb (step-by-step instructions)
• How to check your W-2 on ClassWeb (scroll down to "W-2 Form" for step-by-step instructions)
• How to update your W-4 on ClassWeb (step-by-step instructions)

Learning Connection Scholar Guiding Information

Guiding information for LC Scholars, including program and how-to information. Questions? Please feel free to contact LC staff and/or the program coordinator.

• How to Schedule Tutoring Appointments (video)
• How to Schedule Tutoring Appointments (step-by-step handout)
• How to Make a Class Visit

For new LC Scholars: Hiring Packet Sample Forms

As you are filling out the forms for your hiring paperwork, please feel free to refer to these sample forms for guidance. You can also contact Rachael with questions or to set up a phone call/Zoom session if you need assistance: rtupper-eoff@chabotcollege.edu or (510) 468-7758.

For any forms requiring a signature, please print the completed form, sign and date it, and scan the form to send back to Rachael via email. HR cannot accept wet/electronic signatures at this time.

If you are an international student OR if you are currently working as a Student Assistant in another program/area on campus, please contact Rachael before filling out these forms as you will be following a slightly different process.

General suggestions from CLPCCD HR regarding filling out the forms: 

• The following documents require Acrobat Reader. For filling out and saving forms, it is best to use Internet Explorer.
• If you are using a Mac computer to fill out the PDF forms, please make sure you are not on "Apple Preview" mode because the data entered in the form fields will not show when the documents are printed.

Sample completed forms:

1. Personal Information Form
2. TB form - in addition to this form, you must also submit EITHER:
   • a copy of your TB test dated within the past four (4) years showing your name, the facility/address where you had the test done, and the negative status
   • the Certificate of Completion: Tuberculosis Risk Assessment and/or Examination form, completed by a health clinic or doctor's office
3. I-9 form - in addition to this form, you must also submit copies of your I-9 documents, either one item from List A OR one item from List B and one item from List C.
   • Note: this sample shows how to fill out Section 1, Employee Information and Attestation. You must also mark the box indicating your emplpyement eligibility status:
     1. US Citizen
     2. Non-citizan National of the US
     3. Lawful Permanent Resident (provide Alien Registration Number/USCIS Number where indicated)
     4. Alien authorized to work (provide authorization end date and Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number where indicated)
   • International students will follow a different process; please contact Rachael so she can walk you through the steps
4. IRS W-4 form (for federal income taxes)
   • Note: this sample shows Step 1 and Step 5 completed. You will fill out Steps 2, 3, and 4 based on your individual financial situation. Reach out to Rachael if you have questions about filling out this form.
5. EDD DE-4 form (for state income taxes)
   • Note: this sample shows how to fill out the personal information section. Use the Worksheets in the form to help you fill in the sections around allowances and withholdings (#1-4) based on your individual financial situation. Reach out to Rachael if you have questions about filling out this form.
6. Oath of Allegiance
7. FERPA Confidentiality form
8. Salary Warrant Distribution form (how you will receive your paycheck)
   • Note: this sample shows how to fill out the personal information. You must also check whether you want your paychecks to be deposited electronically (direct deposit) OR if you would prefer a paper check mailed to your home address.
   • If you select Direct Depost, please fill out the Direct Deposit form (below)
   • If you select Home Address via US Mail, please fill in the address to which you want your paycheck mailed each month
9. Direct Deposit form (only required if you opted for direct deposit on the Salary Warrant Distribution form)
10. Designation of Beneficiary form
11. Student Assistant Requisition form
    • Sample for students NOT currently working elsewhere on campus
    • Sample for students currently working elsewhere on campus

In addition to these forms, you must also send a copy of your grades (unofficial transcript from ClassWeb is perfect!) and a copy of your class schedule for Fall 2020 showing your enrollment in at least 3.0 academic units at Chabot, TUTR 1A (tutors and LA’s) and TUTR 2A (as appropriate for tutors and LA’s).

Once you have completed all of the required forms (including printing, signing, and scanning forms requiring a signature) please email them back to Rachael with your supporting documents for processing and approval. If you have questions, please contact Rachael - she is happy to walk you through any of the forms and help you get them all filled out correctly and completely!