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ADMINISTRATIVE SERVICES GUIDE

Grants

Official Grants Development Office Website

The Grants Development Office works with faculty, staff, and administrators to research, develop, and write proposals that advance the mission and strategic plan of Chabot College.

Grants Receivable

Upon award of the grant and acceptance by the Board of Trustees, invoices are generated based on information provided by the Project Director/Program Manager and based on financial information recorded in Banner. In order to ensure timely receipt of the funds, the Standard Request for Billing form must be completed in its entirety. Departments that prepare an invoice using grantor specifications/forms must also prepare the Standard Request for Billing form and submit a copy of the form and all supplemental documents to Chabot Business Services. Upon receipt of the form, campus staff will review for accuracy and forward to District Accounts Receivable. Upon receipt of the form, District Accounts Receivable will generate an invoice and send it to the external part with a copy to the Project Director/Program Manager. Please refer to the Categorical Programs section for grant procedures.

Indirect Rate Agreement

The District has an indirect rate agreement with the federal government. The Department of Health and Human Services is our cognizant agency. The rate agreement is effective for four fiscal years: July 1, 2015 through June 30, 2019. The on-campus rate is 47% and the off-campus rate is 25%. Both are based on the Modified Total Direct Costs (MTDC). The maximum allowable indirect rate must be applied to any federal grant proposal.

MTDC consists of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships, and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Equipment is defined as tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Equipment less than $5,000 unit cost may be recorded as a consumable supply.

Off campus definition: For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), the off-campus rate will apply. Grants or contracts will not be subject to more than one F&A (Facilities and Administrative) cost rate. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project.

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    Phone: (510) 723-6600 | Last updated on 10/5/2016