The evaluation of online and hybrid courses follows a similar process as the evaluation of face-to-face courses. There are some slight variances in the process due to the online medium. This web page serves solely as a resource pertaining to the process. For more detailed information, please refer to the Faculty Association contract Article 10F.3k. Evaluation of Distance Education Instructional Faculty as well as the official Observation of Instruction Form for an Online Class.

Who Should be Evaluated?

In addition to any tenure track, tenured, and part-time instructor that will have an online course evaluated as part of their regular evaluation cycle, the Faculty Association contract states that "unit members shall be evaluated during their first Distance Education course" (10F.3a).

The Process: Faculty Association MOU

To start, please refer to the Faculty Association contractArticle 10F.3k. Evaluation of Distance Education Instructional Faculty for updated procedures for both Evaluee and Evaluator. 

Form: Observation of Instruction - Online Class

The official Observation of Instruction Form for an Online Class is located on the CLPCCD Human resources website. Please note that the direct link may change. If the direct link does not work, please locate the form on the HR forms page.

Inform your Division Dean

Make sure that your evaluation/the course you are evaluating is on the list collected by your Division Dean and/or Administrative Assistant. Each division will send their list of evaluations to the office of the VP of Academic Services, who will put together a college-wide list. An accurate list of online evaluations is also essential to the implementation of the Student Response to Instruction Surveys. 

Student Response to Instruction Survey

The online Student Response to Instruction Surveys will be conducted at the same time college-wide.

All evaluations requiring an online Student Response to Instruction Survey should be on a list submitted through each division. Hybrid instructors can decide if they would prefer that their evaluator administer the Student Survey in-person, depending on the frequency of on-campus meetings. 

Once we have a complete list from each division, we will work with the FA to determine a two-week period for the online Student Response to Instruction Survey to be implemented in all online courses being observed for the current term.

Note: The online survey is intended for fully online courses; for hybrids, it is recommended to use the Student Response to Instruction Form – Online Class in class for a better response rate.

Give your Evaluator Access

According to the FA agreement, the evaluator's access to the site will be at the Student level, so that the instructor of the course can grant access during the 24-hr period that the observation will take place (see steps below).

Once the instructor and evaluator have determined a date and agreed upon a time frame (24 hours) for the observation, the instructor can provide access with the options below:

Option 1: Self-service
In Canvas, invite your Evaluator to join the course site:

1. In the course, click People then +People button
2. Select Email Address as the Add user(s) by method
3. In the text box, paste the Email address of the Evaluator. Note that this must be their Chabot Email address (or the email address used in Canvas), so be sure to confirm with them.
4. For Role, select Student (this should be the default role already showing)
5. Leave Section blank
6. Click Next
7. On the next page, click Add Users.

The User will be sent an email from Canvas inviting them to join the site. They will need to log into Canvas to accept the invitation to be added to the course site.

After the timeframe has ended, remove the instructor:

1. Within your course, go to People
2. Click on the 3 dots to the far right
3. Select Remove from Course

Please note: The above process should not be used on student enrollments. The manual removal of students is not an option as they mirror their enrollment from CLASS-Web.

Option 2: Request to give the Evaluator access to your course site
The Instructor can request to give the Evaluator access to the course site by submitting a Course Site Access Request form.