FAQ

DegreeWorks

General FAQ

 

Planner FAQ

 

Worksheets FAQ

 
What is DegreeWorks?

DegreeWorks is an online audit and advising tool that helps students and counselors plan for academic success. It extracts a student's academic history (i.e., Chabot and Las Positas College classes) from the college’s student information system and matches that academic history against Chabot degree/certificate requirements. DegreeWorks is designed to aid and facilitate academic advising, but is not intended to replace face-to-face counseling sessions.

 
How do I log into DegreeWorks?
  1. Sign in to CLASS-Web with your student ID number (W#) and PIN.
  2. Once logged in, navigate to the Student Services tab.
  3. Scroll down and locate the DegreeWorks link.
 
Is my information confidential?
Yes. Like other processes you use through CLASS-Web, DegreeWorks is accessed through your secure login. Note: Authorized staff will be able to view the information contained in DegreeWorks.

 

How current is my information in DegreeWorks?
The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow. If you are working with a counselor, the counselor can refresh your information so that it is current.

 

Can I register for classes in DegreeWorks?
No. Registration, including prerequisite checks, will continue to be handled separately through the registration feature in your CLASS-Web account.

 

Are my grades visible in DegreeWorks?
Yes. Once grades have been processed at the end of the semester, they are visible in DegreeWorks. Classes that you are currently enrolled in and classes that you have preregistered for are shown as “IP.”

 

Can I see a list of the classes I’ve taken at Chabot College and Las Positas College?
Yes. On the Worksheets tab, click on the Class History link at the top-right for a list of the classes you have taken at Chabot College and Las Positas College. Note: Classes taken prior to Summer 1994 will not be listed here.

 

How do I view my SEP?
If you and your counselor created an SEP in DegreeWorks, you may view it in the Planner tab. Your plan may be displayed in calendar or notes view. In notes view, terms will be displayed vertically and you will be able to see any term-specific notes entered by your counselor. In calendar view, terms will be displayed in three columns across your screen and you will not be able to see any term-specific notes entered by your counselor.

 

Can I print my SEP?
Yes. You can print your SEP by clicking the Print link located at the right side of the long blue bar titled Student Educational Planner.

 

What is an audit (Worksheets tab)?

The Worksheets tab contains your degree/certificate audit. The audit helps students and counselors monitor progress toward degree/certificate completion. The audit matches your Chabot and Las Positas College classes against the requirements for your declared Chabot degree/certificate. The audit shows whether a particular requirement has been met, is in progress, or is “still needed.”

 
How does DegreeWorks determine what audit to create (i.e, what major/catalog to use for my audit)?

The audit in your DegreeWorks account is based on the information available in the college's student information system. Most of the time, you will only have one audit in your DegreeWorks account and that audit will be for your declared major/catalog. At some point during your studies, however, you may decide to submit a request to the Admissions and Records Office for a degree/certificate that doesn't match your current declared major. (This usually occurs because a student realizes that although they may only declare one major, they are not prevented from earning multiple degrees and certificates.) In this case, an additional audit will be created in your DegreeWorks account for your requested degree/certificate. Once the requested degree/certificate has been awarded or denied, then this additional audit will no longer appear in your DegreeWorks account. 

 
Does my audit include my AP and transfer credit?

No, not at this time. The audit only includes Chabot and Las Positas College classes. Students who have completed classes at other institutions should meet with a counselor to determine how to best utilize the audit.

 
When should I look at my audit?
You should review your audit several times a semester. You should review your audit:
  • Before you meet with a counselor to discuss registration for an upcoming semester.
  • After your grades for each semester are posted.
  • Any time you make a change to your schedule, or have questions about what you need to complete your degree/certificate. Note: Information in Degreeworks is refreshed each night. So, schedule changes made today will be seen in DegreeWorks tomorrow.
  • Whenever you are considering changing your major. You will want to check your current audit to see where you stand, and then use the What If feature to check out other majors.
 
I want to change my major. How can I see what would be required if I made this change?
If you are thinking about changing your major, you can use the What If feature to generate an audit for the new major you are considering. Once processed, the What If audit will show you what the requirements are for the major you are considering and how the classes you have already taken will apply to that major. If you decide to change your major, you must submit a Personal Data Change form to the Admissions and Records Office (Bldg. 700).

 

I see many “still needed” classes listed in my audit. How can I find more information about those classes?
If you hover over any class number with your mouse, the titles and units for the class will display. If you click on any class, a pop up box will open and additional details about the class including a description, required prerequisites, and, if available, scheduling information will be displayed.

 

How do I know if a class has a prerequisite
If a class has a prerequisite, you will see an asterisk (*) next to the class number. To see what the prerequisite is for the class, click on it and a class description including the prerequisite will appear in a pop up box.

 

I’ve seen the @ symbol in several places on my audit. What does this mean?
This is a wild card in DegreeWorks. It allows you many choices in a given subject area. For example, if the @ sign appears after the subject prefix PEAC it means that you can take any Physical Education Activity class.

 

How does DegreeWorks decide where to place classes that I’ve completed?
DegreeWorks looks at your program holistically, and places each class using a “best fit” scenario. We've also programmed priorities that govern how certain classes will be used in your major. This process will not always be perfect, particularly when multiple possibilities exist. However, as you complete your requirements, it generally works out. If you are concerned about a class that does not appear in the area in which you wanted to use it, you may contact a counselor for assistance.

 

DegreeWorks placed one of my classes in two different places. Is that okay?
In most cases, yes. DegreeWorks is programmed to recognize that some classes can fulfill more than one requirement. For example, SOCI 1 is often used to fulfill both your American Cultures requirement and your Area D General Education requirement. Be sure to look through your audit to make sure that this duplicate placement is appropriate. If you have any concerns about your audit, check the requirements in the Chabot College Catalog before contacting a counselor.

 

What should I do if DegreeWorks used a class for one requirement and I want to use it in another?
Generally, this is not a problem and will work itself out as you complete more required classes. However, if you are concerned, contact a counselor.

 

Why are my classes still in the In-Progress section of the audit when I already received grades?
Each term, DegreeWorks will reset the In-Progress term to the upcoming term. This will happen the day after completion of grade processing.

 

Everything on my audit is checked, but the degree progress bar only displays that I’m 98% complete. What’s wrong?
The degree progress bar will not show 100% completion until you finish all of your in-progress classes and earn acceptable grades in them.

 

My audit displays Error 3701. What should I do?

This error means that your declared major/catalog year is not available in DegreeWorks. Submit a Personal Data Change form to the Admissions and Records Office (Bldg. 700) to update your major and/or catalog year. In the meantime, you may wish to use the What If feature to review more current degree/certificate requirements.

 
My audit displays "Still needed: Major block not found but is required." What should I do?

This error appears when your catalog year is incorrect. Submit a Personal Data Change form to the Admissions and Records Office (Bldg. 700) to update your major and/or catalog year. In the meantime, you may wish to use the What If feature to review more current degree/certificate requirements.

 
I think my audit is incorrect. What should I do?
Below are the most common problems and courses of action:
  • My major is wrong on my audit. If you have not officially changed your major, then submit a Personal Data Change form to the Admissions and Records Office (Bldg. 700).
  • The requirements for my major are wrong. Requirements for most majors change over time and are tied to a particular catalog year. If you think your audit is incorrect, check the catalog year that appears on your audit. If you believe the catalog year is incorrect, submit a Personal Data Change form to the Admissions and Records Office (Bldg. 700).
  • Classs are not applying in the “right” place. DegreeWorks uses a “best fit” approach for meeting requirements. This means classes may be applied differently as you take more classes. This is normal and should be in your best interest. However, if you are concerned, please contact a counselor.
  • My transfer classes don't appear on my audit. Currently, the audit only includes Chabot and Las Positas College classes. Students who have completed coursework at other institutions should meet with a counselor to determine how to best utilize the audit.
  • I took classes at Chabot prior to Summer 1994. These classes don't appear on my audit. Students who have a Chabot microfilm record (i.e., took classes at Chabot prior to Summer 1994) should meet with a counselor to determine how to best utilize the audit.
 
Can I save my audit as PDF?

Yes. Click the Save as PDF button located at the top of your audit to create a .pdf version.

 
Can I print my audit?
Yes. Click the Save as PDF button located at the top of your audit, and then print your audit once the .pdf file is generated.

 

Who should I contact if I still have questions?
If you still have questions, please contact a counselor.