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Probation and Dismissal

There are two types of probation: Academic and Progress.

Academic Probation

Level 1

You will be placed on Academic Probation Level 1 when:

  1. You have attempted at least 12 semester units of college courses;
  2. And, you have a cumulative grade point average of less than 2.0

To register while on Academic Probation Level 1:

  1. Complete the Academic Success-Probation 1 Online Module.
  2. If you have not created an account for your Online Orientation, you will need to create a new account to login (this is the same login for your online orientation)
  3. Sign in and select the Academic Success Probation 1 Online Module
  4. Complete the Online Module in its entirety and print out your Certificate of completion for your records

Your hold will be released within 2-3 business days. Please note, you do not need to submit the certificate and please ensure your W# is correct. An incorrect W# will lead to a delay in your hold being released.

Any questions please contact Christina Jethi, Counselor Assistant II, at cjethi@chabotcollege.edu.

Level 2

You will be placed in Academic Probation Level 2 when:

  1. You are currently on Academic Probation Level 1;
  2. And, your cumulative grade point average is less than 2.0 in the following

To register while on Academic Probation Level 2, schedule an appointment to meet with a counselor immediately. Please note, appointments fill up quickly so please schedule an appointment as soon as possible.

 

Academic Dismissal

You will be dismissed when:

  1. You are on Academic Probation Level 2;
  2. And, you have a cumulative grade point average of less than 2.0 in the following semester.

Readmission

  1. Students dismissed for the first time may apply for readmission after one semester of non-attendance.
  2. Students dismissed for the second time may apply for readmission after 5 years of non-attendance. 

*** Summer session does not count as a semester in determining academic status.

When you can apply for readmission, you:

  1. Are strongly recommended to see a Counselor; If you have an Academic Probation 2 hold, please make sure to complete the Academic Probation 2 process first.
  2. Must complete Petition for Admission from Dismissed Status form and submit to Admissions and Records;
  3. And, re-apply for Admission, if applicable.

Review our Policy on Readmission Based on Academic Status

Progress Probation

Level 1

You will be placed on Progress Probation Level 1 when:

  1. You have attempted at least 12 semester units of college courses;
  2. And, 50% or more of the cumulative units attempted resulted in Poor Progress Grades (W, NC, or I)

To register while on Progress Probation Level 1:

  • It is recommended for you to see a Counselor.

Level 2

You will be placed in Progress Probation Level 2 when:

  1. You are currently on Progress Probation Level 1;
  2. And, you do not reduce your percentage of cumulative poor progress units to below 50% in the following semester.

To register while on Progress Probation Level 2:

  • See a Counselor.

Dismissal

You will be dismissed when:

  1. You are on Progress Probation Level 2;
  2. And, you continue to have 50% or more cumulative units made up of Poor Progress grades (W, NC, or I) in the following semester.

Readmission

  1. Students dismissed for the first time may apply for readmission after one semester of non-attendance.
  2. Students dismissed for the second time may apply for readmission after 5 years of non-attendance. 

*** Summer session does not count as a semester in determining academic status.

When you can apply for readmission, you:

  1. Are strongly recommended to see a Counselor;
  2. And, complete Petition for Admission from Dismissed Status form and submit to Admissions and Records;
  3. And, re-apply for Admission.

Review our Policy on Readmission Based on Academic Progress

FAQ

How will I know if I am on probation?
Notification is always sent to students by conventional mail.  Students are strongly encouraged to check their academic status at the end of every semester in order to verify their performance levels.

 

What are my limitations as a student on Academic and/or Progress Probation?
You are encouraged to speak to a Counselor in order to determine unit recommendations as well as how you can make up your deficiencies.

What does my cumulative Grade Point Average mean?  
Your cumulative GPA is the total average of your grades for all classes attempted at Chabot.  Your cumulative total can go up or down depending on how you do in each semester.

Why should I speak to a counselor?
A counselor can assist you in many ways!  Counselors can help you with: creating a student educational plan, provide information about majors, transfer planning, referral to campus/community resources, personal counseling, discuss how to develop better study skills and habits, and career counseling.  Make your appointment early!

When will I return to good academic standing?
You will return to good academic standing when you raise your cumulative GPA to at least a 2.0 and complete 50% of the units attempted.

I received good grades this past semester, why am I on probation?  
Although you have done better academically during your most recent semester it may not have been enough to bring your cumulative GPA up to a 2.00.  You will be automatically taken off of probation once you become in good standing with the college.  A letter will be sent out notifying you of your academic accomplishment.

I haven't been enrolled at Chabot for a long time, why did I receive a probation letter?
All previous semesters of enrollment are part of your permanent record at Chabot. Past semesters and new semesters will reveal an accurate history of your cumulative record. Your past academic history may have an effect on current probationary status.

I didn't attend classes this past semester, how can I be on probation?
If you registered for classes and failed to officially withdraw, your instructor(s) may have turned in failing grades for you.  It is your responsibility to officially withdraw from classes by completing a drop form and submitting it to the admissions and record office before the drop deadline.

For personal reasons I could not finish the semester and turned in a drop form, why did I receive a probation letter?
The computer generated program has no way of determining why a student withdraws from their class(es).  Although you may have officially withdrawn from your classes for good reasons, submitting a drop form after the "W" notation deadline will result in a "W" grade. Failing to complete 50% your total units for the semester will result in progress probation. Withdrawal deadlines are published in the schedule of classes each semester.

I am only taking classes for credit and/or personal interest and am not pursuing a degree or certificate.  Can I be taken off your list?
Unfortunately our computer generated program has no way of determining a student's personal pursuits. We are required to inform all students when they fall into a probationary category. A letter will be sent out for all probation statuses.

What if I have personal problems that have affected my schoolwork?
Schedule an appointment with a counselor to discuss personal challenges or to discuss school, work conflicts, course selection, a change in family needs, educational goals, or any concerns you may have regarding your scholastic progress. Services are in place to help you succeed. You may also go to the Health Center for personal /mental health counseling.

What happens if I am placed on 2nd time probation?
At this point it is vital that you schedule an appointment to meet with a counselor. Failure to complete your second semester of probation in good standing may result in dismissal from the college.

Does probation affect my financial aid?
Financial aid students must follow the satisfactory academic progress standards established by the financial aid office.  Those standards are different that the college's academic standards for all students. You should check your financial aid eligibility with the Financial Aid Office.

Can I repeat a course to alleviate my previous substandard grade(s)?
Students may repeat a course in which they received a D or F.  By repeating a course with a substandard grade, it will alleviate the initial grade you received.  It is recommended to speak to a counselor to determine whether a class is worth repeating.  There might be a way to alleviate a substandard grade without having to repeat the course. Ask your counselor about academic renewal.

What is academic renewal?
Students can request an academic renewal for substandard grades (D, F) received. The substandard grade(s) may be disregarded in the computation of a student's GPA if the work was not reflective of the student's present scholastic level of performance. Please speak to a counselor for further details.

What are the consequences of being on probation?
Consequences include but are not limited to:

  • You may be unable to register for classes until a student success contract is signed by the student and a counselor
  • Financial Aid may be suspended.
  • Expenses for repeating classes to raise GPA
  • Graduation and/or transfer delays or complications

Policy on Readmission

Policy on Readmission Based on Academic Status

Students who have been dismissed from Chabot or Las Positas College may apply for readmission after one semester of non-attendance. Students so applying may be readmitted upon the approval of the Vice President of Student Services or designee of Chabot or Las Positas College. Students readmitted after dismissal from Chabot or Las Positas College may be subject to regulation of their classes and number of units attempted. Students readmitted who are subsequently dismissed a second time shall be dismissed from the College and will not be eligible for readmission until after five (5) years of non-attendance. In extreme cases in which dismissal resulted from extenuating circumstances, students ineligible for admission under the above regulations may appeal to the Vice President of Student Services or designee for special consideration and may be readmitted upon approval of their petition. Such extenuating circumstances shall be those acute medical, family, or other personal problems which rendered normal academic functioning unlikely or impossible. The Vice President of Student Services, with the approval of the President or designee, may reduce or eliminate the waiting period described above due to extenuating circumstances. Any student admitted via this method must submit to a controlled academic program under the immediate supervision of a counselor.

(Cited from Chabot-Las Positas Community College District Administrative Rules and Policies, Section C. Academic Standards, Policy No. 5215: Policy on Readmission Based on Academic Status)

Policy on Readmission Based on Academic Progress

Students who have been dismissed from Chabot or Las Positas College because of unacceptable progress may apply for readmission after one semester of non-attendance. Students so applying may be readmitted upon the approval of the Vice President of Student Services or designee. Students readmitted who have a cumulative progress ratio of less than fifty percent (50%) after completion of the semester immediately following readmission shall be placed on progress probation. If after another semester they still have poor cumulative progress, then they shall be dismissed and shall not be eligible for readmission until after five (5) years of non-attendance. The Vice President of Student Services or designee may reduce or eliminate the waiting period described above due to extenuating circumstances. Any student admitted via this method must submit to a controlled academic program under the immediate supervision of a counselor.

(Cited from Chabot-Las Positas Community College District Administrative Rules and Policies, Section C. Academic Standards, Policy No. 5223: Policy on Readmission Based on Academic Progress)